Department Secretary

St John of God Midland Public Hospital we provide a comprehensive range of services including emergency medicine, critical care, day chemotherapy, paediatric care, aged and stroke care, maternity and general surgery. 

Our 307-bed public hospital is operated under a public-private partnership between the State Government and St John of God Health Care. 

Our Services include wide range of public health care services for people in Midland and surrounding communities. Our services include 24-hour emergency care, public maternity care, Aboriginal pregnancy and maternity support through Moort Boojari Mia, acute mental health treatment and medical and surgical care.

About the role

Join St John of God Midland Public Hospital and support Medical Services by providing high-level administrative and secretarial support to the Head of Department. In this fast-paced role, you will help ensure the smooth day-to-day operation of the department while managing communications, coordinating activities and supporting key stakeholders across the organisation.

This part-time, 12-month fixed-term contract is offered at 45.6 hours per fortnight, working Tuesdays, Wednesdays and Fridays, preferably from 8:00am to 4:00pm.

Key responsibilities

• Managing diaries, correspondence and incoming communications.

• Coordinating meetings, agendas, minutes, catering and follow-up actions.

• Preparing reports, presentations and professional documentation.

• Organising travel, accommodation and vehicle hire arrangements.

• Maintaining departmental filing and document management systems.

• Providing administrative support to the Head of Department and Medical Services team.

• Building positive relationships with caregivers, leaders and external stakeholders.

• Contributing to continuous improvement of administrative processes.

You are an experienced administrative professional with a background in providing high-level support to senior leaders. Highly organised and adaptable, you can confidently manage competing priorities, maintain confidentiality and build positive working relationships with a broad range of stakeholders.

You will have advanced Microsoft Office skills, strong written communication abilities and experience preparing professional correspondence, reports and meeting minutes. Your attention to detail, accuracy and ability to work effectively under pressure will enable you to deliver exceptional administrative support in a busy healthcare environment.

Above all, people will be at the core of everything you do committing to and supporting our Mission and Values.

We can offer you

• Salary: $88,501 to $90,256, plus 12% superannuation

• Part-time, 12-month fixed-term contract working 45.6 hours per fortnight on Tuesdays, Wednesdays and Fridays, preferably from 8:00am to 4:00pm.

• Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:

  • Novated leasing 

  • work related expenses

  • self-education and

  • additional superannuation

• A healthy work-life balance through flexible work options, additional purchased leave & well-being programs

• Access to gym membership, fitness and wellbeing benefits through Fitness Passport for you and your family.

• Employee discount on St John of God Hospital & Medical Services and Private Health Insurance

• Employee support through our dedicated free Employee Assistance Program (EAP)

• Innovative Professional Development opportunities

• Free on-site parking

All applicants are asked to submit a current CV and covering letter (of no more than two (2) pages) demonstrating how you meet the above position requirements.

For enquiries, contact Noel Friesen, Head of Department, Paediatrics, on 08 9462 4482.

Applications will be reviewed throughout the advertising period and interviews conducted regularly.  Apply today!

At St John of God Health Care, we celebrate diversity and warmly welcome applications from people of all backgrounds.

Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being.

Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community.