Project Coordinator

Organisational Overview:

Av-Comm Space & Defence (Av-Comm), is the longest-standing privately-owned Satellite Communications company in the Southern Hemisphere. We deliver end-to-end solutions encompassing project, and program management capabilities from feasibility studies, land acquisition, design and manufacturing, logistics, installation, integration, commissioning, and long-term sustainment of the system. Av-Comm has extensive experience installing and maintaining communications infrastructure particularly across the Asia-Pacific region, as well as the Americas, Middle East, and Europe. As part of our continued growth, Av-Comm is seeking a Project Coordinator to join our Project Management Office to enhance our Project and Program Management capability.

Summary:

The Av-Comm Project Coordinator plays a key role in supporting the successful delivery of complex satellite communications (SATCOM) programs and/or projects across government, defence, and commercial sectors. This position provides support to Av-Comm’s Project and Program Managers, as well as the PMO Director to ensure projects are delivered efficiently, on time, and in alignment with client expectations and company objectives.

General Responsibilities:

• Provide concurrent support to multiple projects and programs within the Project Management Office as required to ensure team success
• Support the planning, execution, delivery, and closure of Av-Comm’s projects and programs
• Support all aspects of scope, schedule, budget, risk, issues, and quality across multiple concurrent projects.
• Support the coordination of internal teams to ensure timely delivery.
• Support and maintain strong client relationships and act as the primary point of contact for project matters.
• Support compliance with relevant standards, regulations, and contractual obligations.
• Arrange meetings, create meeting documentation, and record and release meeting minutes and actions.

Governance, Reporting and Documentation

• Prepare and maintain project documentation (plans, registers, reports, RAID logs).
• Produce regular status reports, dashboards, and updates for stakeholders.
• Ensure compliance with PMO frameworks, methodologies, and governance standards.
• Support audit and quality assurance activities.

Stakeholder Engagement & Communication

• Support the facilitation of meetings with government, defence, and commercial clients to understand requirements and manage expectations, draft and release meeting actions and minutes.
• Engage with suppliers, subcontractors, and partners to align deliverables and timelines.
• Report program status to senior leadership and stakeholders through structured updates and dashboards.

Quality & Continuous Improvement

• Identify opportunities to improve project delivery processes and tools.
• Contribute to lessons learned and knowledge sharing across the organization.
• Contribute to lessons learned, post-project reviews, and process improvements.
• Support implementation of quality management processes.

Preferred Qualifications & Experience:

• Proven experience supporting SATCOM, telecommunications, or infrastructure projects.
• Understanding of satellite communications technologies and systems.
• Excellent stakeholder management and communication skills.
• Project Management certification (e.g., PMP, PRINCE2) preferred.
• Defence or government sector experience highly regarded.

Key Competencies:

• Broad and strategic mindset, with strong problem-solving capabilities.
• Self-starter/self-led with the passion for self-improvement.
• High attention to detail with strong organisational and administrative skills.

Security & Eligibility Requirements

• Ability to obtain and maintain an Australian Government Security Clearance (e.g., NV1, NV2).
• Australian citizenship may be required.