Parish Administration Assistant

About the role

The purpose of this role is to coordinate the parish office and provide administrative support to the Rector and Church Wardens, contributing to the smooth and effective functioning of the parish.

Key responsibilities

• Respond to queries that arise (in person, telephone or email) in a timely and professional manner

• Prepare, print and email distribution of weekly pew bulletin

• Prepare and print Orders of Service booklets (Word) for Priest, LA's and Servers for use at all services

• Develop and prepare PowerPoint slides for use in Church for 3 weekend services

• Take bookings, manage and liaise with people who have hired the Parish hall and send invoices

• Maintain the parish database of parishioners and contact details etc. including maintaining the email address book in Outlook

• Perform general administrative duties including photocopying, filing, data entry, appointment management

• Order and maintain stationery and equipment supplies

• Assist in maintaining Professional Standards register for employees and volunteers, including the Blue Card Register

• Assist with reporting and forms relating to Work Health and Safety (WHS), incident reporting, and other legislative and governance requirements

About you

• Demonstrated experience in a similar role, together with experience performing a range of administrative and reception duties

• Well-developed oral and written communication skills

• Strong attention to detail and accuracy

• Organisational and time-management skills

• Positive observable interpersonal skills

• High level of privacy and confidentiality at all times

• Proficiency with the Microsoft Office suite and an aptitude to learn new systems and procedures

• Ability to manage a varied workload to meet tight deadlines in collaboration with the Parish Priest

• Satisfactory National Police Check

About us

The Anglican Church Southern Queensland (ACSQ) is one of 23 Dioceses that form the Anglican Church of Australia. The Diocese works to care for and improve the life of the community through our network of parishes, schools, community services, ministry education, and social justice and advocacy. We operate 134 parishes, 14 schools, a theological college and a significant number of residential community and social service programs. All Saints Anglican Church serves the community of Chermside and surrounds bringing together a congregation of approx. 110 into worship each week.