Receptionist

Hede Byrne & Hall Lawyers

We are a well-established law firm with offices in Toowoomba, Brisbane, Warwick, and Roma. Our firm, led by a team of directors, recognizes the significant role our professional and support staff play in achieving our high standards. With over 40 years of providing high-quality service to the local community, we are committed to delivering outstanding legal advice to both existing and new clients. Our reputable staff pride themselves on delivering professional, timely, and up-to-date guidance to ensure our clients' legal needs are met.

Position Overview:

A position is now available for a part-time Receptionist in our Toowoomba office for a 6-month contract.  This role incorporates administration tasks and legal support tasks. 

This is a part-time role, primarily working on Wednesday, Thursday and Friday from 8:30am to 5:00pm, with flexibility on hours available for the right applicant.  

Duties of the role include: 

• Answering phone calls following firm guidelines and with a high standard of professionalism;

• Take messages in accordance with instructions ensuring all required information is noted;

• Greeting clients;

• Ensure reception area remains clean and tidy;

• Processing external deliveries and banking;

• Ensure booking processes are followed for meeting rooms;

• Managing office supply orders;

• Archiving;

• Word processing documentation;

• Opening files in accordance with department and firm procedures;

• Providing general administration assistance as required.

As the first point of contact for clients, we seek a person with excellent communication skills who presents professionally. The applicant must uphold the firm's values with absolute respect for confidentiality. 

In addition to managing reception duties, the applicant will be required to provide administrative support to the legal team as required. Demonstrated knowledge of Microsoft Office systems will be an advantage.

The nature of the role requires managing multiple responsibilities. Attention to detail and a high standard of organisational skill is essential. A valid Australian driver’s licence is required. An acceptable national police check is a requirement of employment.

Only shortlisted applicants will be contacted.

Applications will be reviewed as they are received, so please apply as soon as possible.