Conveyancing & Contracts Administrator

About Keyton

With over 65 villages across Australia, 15,000+ residents and 800+ passionate staff, we’re leading the way with heart, for a new age of wellbeing, connection and choice for all independent seniors. 

Leveraging over 30 years of experience, our teams work across the country in a variety of departments and business units, all share a common goal: We Lead with Heart, and we are committed to creating caring and fun-filled retirement communities. 

Our purpose is to create places where communities thrive – not only for residents, but importantly, for our employees also. We do this by creating safe, secure and connected independent living communities where residents can enjoy active and social lifestyles, close to essential services and amenities.   

Your Day on a Page

We have an exciting opportunity for a Conveyancing & Contracts Administrator to join our Legal team at Keyton. This role can be based in either our Sydney or Melbourne offices and we welcome applicants from both locations to apply.

The Conveyancing & Contracts Administrator is responsible for providing contracts administration & conveyancing support to the Regional Operations and Sales Teams by managing the legal aspects of the resident exit/entry process, residence contracts and disclosure documents and other transaction agreements between Keyton and its residents.

Reporting to the Conveyancing & Contracts Administrator Team Leader, you will be tasked with undertaking a variety of duties and responsibilities including:

• Acting as a key contact with internal legal and external law firms for incoming conveyance communication, ensuring legal compliance and making sure all reservations and settlements are processed on time

• Championing customer satisfaction and acting as a key legal contact for outgoing and incoming residents throughout the reservation, resale and settlement processes

• Creation and review of residence contracts and other transaction agreements between the Company and its residents

• Administration including billing, archiving, scanning originals, maintaining PoA register, and establishing, managing and maintaining electronic project files

• Preparation of Exit Calculations in a timely manner

• Prepare, review, and revise contracts, agreements, and legal documents

• Identify and address potential legal issues in contract terms and conditions

• Facilitate contract negotiations with purchasers and their solicitors

• Maintain a centralised contract repository, ensuring all contracts are properly stored, categorised, and accessible

• Monitor contract timelines, milestones, and renewal dates

• Track contract performance and compliance with agreed terms

About You

To be successful in your application, you will have the following;

• Technical or tertiary qualifications in contracts, paralegal or business studies (Essential)

• Sound experience working in a conveyancing environment with an understanding of property contracts

• Excellent contract management skills, including contract processing and administration and an understanding of basic contract requirements

• Experience working within the retirement living industry (Desired)

• Excellent document control

• Highly organised and able to effectively manage and prioritise multiple tasks

• Ability to work independently with low level supervision

• Highly motivated and able to take initiative within nominated range of authority

• Always maintain a high level of confidentiality

• Always maintain a high level of professionalism

• Excellent communication style – able to communicate effectively with all levels of staff and external stakeholders

Keyton Perks & Benefits

• Career development and growth opportunities

• Generous leave entitlements, including 4x wellbeing days per year.

• Training and working with a supportive and fun team

• Thrive as part of a strong team in an exceptional work environment

• Employee referral program

• Reward & Recognition Services

• Health & Wellbeing and Reward Program

• Exclusive access to Sonder mental wellbeing app

• Discounted health insurance, annual vaccinations and skin checks

• The opportunity to make a meaningful impact in the lives of our residents

Ready to Join the Fun?

If you're passionate about fostering a vibrant and caring community for independent seniors, we’d love to hear from you! Join our friendly team and be part of something truly meaningful.

Please submit your resume and cover letter to the link below. In your cover letter, please highlight your interest in the Conveyancing & Contracts Administrator opportunity and explain how your skills, qualifications and interests align with our requirements.

Please note: The successful applicant must complete a Police Check & will be required to receive an annual flu vaccination between the months of May to November. For selected roles that are more physical in nature, pre-employment medical assessments may also be required prior to any employment offers being made.

At Keyton we celebrate diversity and acknowledge that what makes us different makes us stronger. We engage, enable and empower our people and support their individual needs. Inclusion sets us all up for success. We therefore encourage you to apply for roles in our business, regardless of gender, gender identity, sexual orientation, disability, ethnicity, race, age, religion, social background.