Sales And Marketing Coordinator

InSight Systems is a leading provider of workplace technology solutions, specialising in AV integration, strategic consultation, and managed services. For over 20 years, the company has delivered innovative and reliable solutions to medium and large organisations across a wide range of sectors, including government, corporate, healthcare, education, and sports.

We are seeking a Sales & Marketing Coordinator to join our team on a 5-month fixed-term contract to provide maternity leave cover. This position can be offered on either a full-time or part-time basis, depending on the successful candidate.

This role provides coordinated administrative, commercial, customer and marketing support across our Sales function. You will work closely with our Business Development Managers and Account Managers to help progress opportunities, coordinate quotes and tenders, maintain accurate CRM and pipeline information, support customer engagement and coordinate sales-focused marketing activities.

This 5-month opportunity could be a great fit for someone returning to the workforce or looking for a short-term role where they can step in, contribute and make an impact from day one.

Key Responsibilities

• Support Sales & Business Development  Coordinate incoming sales enquiries, assist with lead generation and prospect research, follow up outstanding enquiries and quotations, and support BDMs and Account Managers with day-to-day sales activities.
• Coordinate Quotations & Tenders  Assist with RFQs, proposals, quotations and tender documentation, coordinate vendor pricing and internal inputs, and prepare basic Bills of Materials, scopes and agreed-margin quotations.
• Manage CRM & Sales Administration  Maintain accurate customer and opportunity information in ConnectWise, keep pipeline activity and opportunity stages up to date, monitor outstanding opportunities and maintain sales documentation.
• Coordinate Marketing Activities  Support the coordination of social media, EDMs, campaigns, events, awards, customer case studies, project photography, website updates and other sales-focused marketing initiatives.
• Support Customers & Internal Teams  Maintain day-to-day customer communication and work closely with Sales, Service, Presales, Estimating and other teams to ensure enquiries and opportunities continue to progress.
• Improve Sales Processes  Assist with developing and maintaining templates, standard responses and processes that improve the efficiency, consistency and quality of sales administration and workflows.

Skills & Experience

Essential

• Strong organisational and time management skills
• High attention to detail and accuracy
• Strong written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• Confident working with customers and internal stakeholders
• Proficiency in Microsoft Office, including Excel
• Ability to work proactively and follow up actions through to completion

Desirable

• Previous experience in sales administration, sales coordination, marketing coordination or a similar role
• Experience working with CRM systems, ideally ConnectWise
• Experience coordinating quotations, proposals or tender documentation
• Exposure to marketing campaigns, EDMs, social media or customer communications
• Experience within the technology, AV or professional services industry

What’s in it for you?

• Inclusive and dynamic culture, family-focused environment
• Flexible working options to support work-life balance
• Strong team collaboration across the business
• Learning and development opportunities
• Company events including weekly activities, EOFY and Christmas celebrations
• Generous employee discounts on AV products

This is a challenging and rewarding role, and if successful you will become part of a highly dedicated, motivated and supportive team.

If you are interested in this position, please apply and address your application to Paris Gorham – People and Culture Specialist.

You must have the right to live and work in Australia to apply for this position. You will also require a valid Working with Children’s Check and Police Check.

InSight Systems is an Equal Employment Opportunity Employer. We welcome and encourage applications from Aboriginal and Torres Strait Islanders and people of culturally diverse backgrounds.

Kindly note that only shortlisted applicants will be contacted – thank you!