Projects Administrator

Projects Administrator

Electrical | Air Conditioning | Solar | Premium Residential Construction

Win Air & Electrical is growing, and we’re looking for an exceptional Projects Administrator to take ownership of our residential projects from initial design through to final handover.

This is not a traditional administration role.

You’ll be at the centre of our projects, working directly with some of Newcastle’s leading custom home builders, architects, interior designers and homeowners to ensure every project is well designed, organised and delivered to a high standard.

We currently work with 10+ of Newcastle’s premier custom home builders and are building Win Air & Electrical with a clear goal: to become Newcastle’s #1 electrical, air conditioning and solar contractor for premium residential projects.

We’re looking for someone who wants to be a key part of that growth.

The Role

As our Projects Administrator, you will take responsibility for the coordination and administration of projects from start to finish.

You will become a key point of contact between our clients, builders, designers, suppliers, tradespeople and internal team.

A major part of the role will also be taking ownership of our in-house electrical and lighting design process.

You’ll work with architectural plans, client selections and project requirements to help develop electrical and lighting layouts, coordinate changes and ensure the final design is accurately communicated through to our site team.

You don’t need to be an electrician, but you will need to become highly knowledgeable about our products, systems, designs and project delivery process.

Your Responsibilities

Your role will include:

• Managing residential projects from acceptance through to completion and handover

• Acting as a primary contact for builders, architects, designers and clients

• Coordinating our in-house electrical and lighting design process

• Reviewing architectural drawings, specifications and project documentation

• Preparing and maintaining electrical and lighting plans

• Coordinating client selections, lighting choices and electrical requirements

• Organising client design meetings and project consultations

• Managing project variations and ensuring changes are documented and communicated

• Coordinating procurement of lighting, electrical equipment, air conditioning equipment and project materials

• Liaising with suppliers and monitoring orders, lead times and deliveries

• Scheduling project stages in coordination with builders and our field team

• Monitoring upcoming construction programs and proactively planning labour and materials

• Attending site and project meetings when required

• Maintaining accurate project documentation, plans and records

• Coordinating progress claims, invoicing and project billing

• Tracking project costs and assisting with budget control

• Following up outstanding selections, approvals and information required to keep projects moving

• Coordinating practical completion, defects and final handover

• Building strong long-term relationships with our builder and client network

• Identifying opportunities to improve our project systems, client experience and overall delivery

Most importantly, you will take ownership.

Rather than waiting to be told what needs to happen next, we want someone who understands their projects, anticipates what is coming and makes sure the right people, information and materials are ready when they are needed.

Who We're Looking For

We’re looking for someone who is organised, confident and genuinely enjoys taking responsibility.

You’ll be comfortable dealing directly with builders, architects, designers, suppliers and homeowners and have the communication skills to represent Win Air & Electrical professionally.

You will ideally have:

• Previous experience in project administration, project coordination or construction administration

• Experience within residential construction, building, electrical or a related trade industry highly regarded

• Strong organisational and time-management skills

• Excellent written and verbal communication

• Confidence dealing directly with clients and construction professionals

• Strong attention to detail

• The ability to read and understand architectural plans, or a willingness to learn

• Confidence coordinating multiple projects simultaneously

• Strong computer and systems skills

• An eye for design and an interest in lighting, interiors or premium residential construction

• The ability to manage deadlines and changing construction schedules

• A proactive mindset and the ability to solve problems without needing constant direction

• A high level of accountability for your work and projects

Experience with electrical or lighting design would be highly regarded, but it isn't essential for the right person.

This Role Will Suit Someone Who...

You might currently be a Project Administrator, Project Coordinator, Construction Administrator, Contracts Administrator, Interior Design Coordinator, Electrical Administrator or Building Coordinator who wants greater ownership and the opportunity to grow with a business.

You enjoy being across the detail but also understand the bigger picture.

You like dealing with people.

You enjoy seeing a project move from plans on a screen through construction and ultimately into a finished home.

And when something needs to happen, you're the type of person who makes it happen.

Why Join Win Air & Electrical?

We're not looking to simply maintain where we are today.

Win Air & Electrical is entering its next stage of growth.

We already partner with more than 10 of Newcastle's premier custom home builders, delivering electrical and air conditioning packages across high-quality residential projects throughout Newcastle, Lake Macquarie and the Hunter.

Our goal is to build Win into Newcastle's leading electrical, air conditioning and solar contractor for residential construction.

That means continually improving our systems, design capability, project delivery and the experience we provide to builders and their clients.

This role will be an important part of that journey.

For the right person, there is genuine opportunity to take ownership of the projects function, help shape how we deliver our work and grow your position as the company continues to expand.

What We Offer

• A key position within a growing Newcastle business

• Exposure to premium custom residential projects

• Direct relationships with leading builders, architects and designers

• Significant ownership and autonomy over your projects

• Involvement in electrical and lighting design

• A modern, systems-driven approach to project delivery

• A supportive team environment

• Opportunity to develop your role as the business grows

• Long-term career progression for the right person

Ready to Take Ownership?

We're looking for more than someone who can keep paperwork organised.

We're looking for someone who wants to own their projects, build great client relationships, improve how we operate and contribute to where Win Air & Electrical goes next.

If you're ambitious, highly organised and excited by the opportunity to become a key part of a growing construction business, we'd love to hear from you.