Executive Assistant

About the role

We're seeking a highly organised, versatile and proactive Executive Assistant & Marketing Coordinator to support a busy and growing live entertainment, hospitality and events business. This is a hands-on and varied role for someone who enjoys working across several areas of a business. You'll play a key role in day-to-day operations, helping with marketing activity, administrative systems, booking coordination, finance support and special projects. The role will suit a capable self-starter who thrives on structure, follows tasks through to completion, and enjoys meaningful exposure to the day-to-day running and future development of a new live music and hospitality venue.

Key responsibilities

• Coordinate and deliver day-to-day marketing activity, including social media, email newsletters, EDMs, ticket-sale campaigns, basic design assets and event promotion

• Support marketing planning through content calendars, campaign schedules, copywriting, audience communications and coordination of promotional assets

• Provide high-level administrative support across scheduling, correspondence, meeting preparation, record keeping, follow-up and project coordination

• Assist with finance-related administration, including invoice processing, expense tracking, purchase documentation and budget-reporting inputs in coordination with the finance team

• Support venue booking and scheduling administration, including calendar holds, offer documentation, show files, internal booking records, and liaison with artists, agents, promoters and external partners as required

• Assist with the planning and delivery of special projects, new initiatives and business-growth opportunities

• Maintain clear, accessible documentation, shared folders, passwords, handover notes and operating procedures to ensure continuity across the business

• Identify practical opportunities to improve systems, communication flow, customer experience and internal efficiency

About you

• Has strong administration and coordination skills

• Is highly organised, adaptable and calm under pressure

• Can manage multiple priorities and deadlines with confidence

• Communicates clearly and professionally

• Has an interest in marketing and social media

• Enjoys working both independently and collaboratively

• Is detail-oriented and solutions-focused

• Has a proactive, can-do approach and a genuine willingness to learn