Project Administrator

About ACEnergy

At ACEnergy, we're building the future of renewable energy across Australia. Our growing portfolio of utility-scale solar, wind, and battery energy storage projects is creating real impact—powering communities and accelerating the transition to a cleaner, more sustainable energy future.

As a dynamic and growing renewable energy developer, we are committed to delivering high-quality projects that support Australia's decarbonisation goals. Our team combines technical expertise, innovation, and a collaborative approach to develop and deliver projects that make a lasting difference.

About the Role

We are seeking a highly organised and proactive Project Administrator to support our Project Development Engineering team and help bring our renewable energy projects to life.

The Project Administrator plays a critical role in supporting project development activities across our renewable energy portfolio. This position provides structured administrative, coordination, and documentation support to ensure projects progress efficiently through development, approvals, stakeholder engagement, and early design phases. 

This role is ideally suited to someone who thrives in a fast-paced environment, enjoys working with multiple stakeholders, and has strong attention to detail and organisational skills.

Key Responsibilities

• Maintain project documentation, registers, reports, presentations, technical submissions, and governance documents, ensuring accurate document control and version management.

• Support project controls by maintaining risk, action, decision, change control, and lessons learned registers while ensuring documentation quality and consistency.

• Coordinate day-to-day project activities, including meetings, workshops, site visits, stakeholder engagement sessions, and follow-up actions across multiple projects.

• Support consultant and stakeholder management activities, including RFP administration, proposal evaluation, deliverable tracking, and maintenance of engagement records.

• Assist with procurement and financial administration, including purchase orders, consultant agreements, invoice processing, budget tracking, and project expenditure reporting.

• Provide general administrative and logistical support, including travel coordination, meeting minutes, action registers, and project team support.

What are we looking for?

You are an organised, detail-oriented professional who enjoys supporting complex projects and contributing to successful outcomes. You can effectively manage competing priorities, communicate with a variety of stakeholders, and work collaboratively within a growing team environment.

Essential Criteria

1. Strong organisational and administrative skills with exceptional attention to detail.

2. Experience supporting engineering, construction, infrastructure, or project-based teams.

3. Excellent written and verbal communication skills.

4. Proficiency in Microsoft Office Suite and document control systems.

5. Ability to manage multiple priorities and work across several projects simultaneously.

6. Strong problem-solving skills and a proactive approach to work.

Desirable

1. Experience within renewable energy, utilities, energy development, or major infrastructure projects.

2. Familiarity with project management and collaboration tools such as SharePoint, Asana, Monday.com, or Microsoft Project.

3. Understanding of procurement processes and contract administration.

4. Exposure to project governance, risk management, or development approval processes.

We offer:

1. The opportunity to work on utility-scale solar, wind, and battery storage projects.

2. Exposure to all stages of renewable energy project development.

3. A collaborative and supportive team environment.

4. Professional development and career growth opportunities.

5. The chance to make a meaningful contribution to Australia's energy transition.