Bookkeeper/Office Admin

About the role

We are seeking a talented Bookkeeper/Office Admin to join our growing team at Earth Civil Contracting. This is a full-time or part time position based in Picton, NSW 2571. In this role, you will play a vital part in keeping our office operations running smoothly whilst managing our financial records and administrative functions. You will be the backbone of our administrative team, ensuring accuracy, efficiency and excellent organisation across all office-based activities. This position is integral to supporting our field teams and management, allowing them to focus on delivering quality civil contracting services whilst you maintain the administrative infrastructure that enables their success.

What you'll be doing

• Maintaining Heavy Vehicle Registrations and Inspections

• Processing and recording financial transactions, including invoicing, accounts payable and receivable management

• Managing general ledger entries and maintaining bookkeeping records in compliance with accounting standards

• Scheduling appointments, managing calendars and coordinating meetings for management and staff

• Responding to telephone enquiries and managing email correspondence professionally

• Filing, organising and maintaining both digital and physical records and documentation

• Processing payroll information and ensuring timely submission to payroll providers

• Ordering office supplies and managing inventory levels

• Supporting compliance activities and maintaining records as required by workplace regulations

• Assisting with job costings and project administration as needed

• Providing general administrative support to all departments and team members

What we're looking for

• Proven experience as a bookkeeper or in a similar administrative accounting role within a contracting or construction environment

• Proficiency in accounting software (such as MYOB, Xero or similar platforms)

• Strong knowledge of bookkeeping practices, GST compliance and financial record-keeping

• Excellent attention to detail with the ability to spot and correct errors

• Proficiency in Microsoft Office Suite, particularly Excel and Word

• Strong organisational and time management skills with the ability to prioritise multiple tasks

• Professional communication skills, both written and verbal

• Reliability and trustworthiness when handling sensitive financial and personnel information

• Basic understanding of project management and construction industry terminology (preferred but not essential)

• Experience with payroll processing and compliance requirements

What we offer

• Competitive salary package commensurate with experience

• Full-time permanent employment providing job security and stability

• Opportunity to work with a professional, supportive team in a growing civil contracting company

• Flexible working arrangements where possible to support work-life balance

• Positive workplace culture focused on teamwork and mutual respect

About us

Earth Civil Contracting is a respected civil contracting company serving the Picton & Southern Highlands region. We specialise in delivering high-quality civil works and infrastructure projects for both commercial and residential clients. Our reputation is built on our commitment to excellence, safety, reliability and exceptional customer service. We pride ourselves on creating a workplace where our team members feel valued and supported. We are a growing company with ambitious plans, and we invest in our people to ensure we maintain the highest standards of professional service and operational efficiency.

Apply now

If you are an organised, detail-oriented professional with strong bookkeeping and administrative skills, we would love to hear from you. Please submit your CV, cover letter and references to apply for this exciting opportunity with Earth Civil Contracting.