Stock and Admin Controller (Temp)

About the role

The Kwinana Bulk Fuel Terminal requires a Maintenance Spares Inventory Management system to be made fully operational. The systems infrastructure (Ultimo and Navision) is in place; however, a dedicated resource is required to complete the physical setup, cataloguing, and procurement activities necessary to bring the system to a live, functional state. This role is responsible for delivering that outcome within a defined three-month engagement period.

Key responsibilities

• Conduct a full physical audit of all maintenance spares held at the Kwinana terminal

• Organise, label, and locate spares in accordance with terminal storage standards and system requirements

• Identify racking, shelving, and storage infrastructure requirements for maintenance spares; manage the procurement, installation, and commissioning of any required storage solutions

• Create and maintain accurate item master records in Ultimo and Navision for all maintenance spares

• Ensure each item is correctly coded, described, categorised, and linked to relevant equipment or asset records

• Identify and resolve duplicate, obsolete, or incorrectly classified items

• Apply consistent naming conventions and unit-of-measure standards across the catalogue

• Identify gaps in the current spares inventory relative to equipment maintenance requirements and criticality classifications

• Research and qualify suitable suppliers for missing or low-stock items

• Work with the Ultimo and Navision system administrators to ensure all data is correctly loaded and validated

About you

• Year 12 (or equivalent Australian secondary education)

• University Diploma or Degree, preferably in Logistics, Business, Marketing, or Accounting

• Sound knowledge and on-the-job experience in terminal operations

• At least 3 years of experience in a similar position, preferably in stocks management

• Experience in the Oil & Gas Industry is crucial to this role

• Good understanding of transport and logistics modules

• Ability to generate and interpret stock reports

• Proficient in Microsoft Office and terminal management systems

• Knowledge of stock control processes is essential

• Good communication skills (written and verbal)

About us

Impala Terminals Group (ITG) facilitates the global trade of commodities by offering producers and consumers reliable and efficient access to international markets. Through its network of 30 strategically located assets and operations in 20 countries, Impala provides critical storage infrastructure services to energy and dry bulk customers around the world. The company manages two global businesses – Liquid and Dry Bulk storage - and is a joint venture between one of the world's largest commodity trading houses, Trafigura, and the global fund manager, IFM Investors.