Administration Officer

Administration Officer – (Fabrication Industry)

Full‑time or part‑time position available, working five days per week. Flexible arrangements, including school‑hour schedules, can be offered for the right candidate.

Role Purpose

The Administration Officer provides day‑to‑day administrative, clerical and operational support to ensure the smooth running of the fabrication workshop and office. The role supports customer service, purchasing, scheduling, document control, data entry, and general office coordination, acting as the central point for communication between workshop, management, suppliers and clients.

Key Responsibilities

1. Office Administration & Customer Service

• Monitor shared inboxes and distribute messages to relevant staff.

• Prepare correspondence, letters, forms and internal communications.

• Maintain office supplies, stationery, PPE stock and consumables.

2. Job & Project Administration

• Create job files, update job registers and maintain accurate documentation.

• Assist with scheduling, job tracking and workflow coordination.

• Prepare job packs, drawings, QA forms and delivery dockets.

• Support management with administrative tasks related to jobs and projects.

3. Purchasing & Supplier Coordination

• Raise purchase orders for materials, consumables, PPE and workshop supplies.

• Receive goods, match delivery dockets and update records.

• Assist with maintaining preferred supplier lists and pricing files.

4. Document Control & Compliance

• Maintain digital and physical filing systems for HR, WHS, QA and job documentation.

• Ensure forms, templates and registers are up to date and version‑controlled.

• Support WHS administration including incident forms, inductions and training records.

5. Finance & Payroll Support (as required)

• Assist the Finance Officer with data entry, timesheet collection and invoice matching.

• Prepare basic reports or summaries for management.

• Support debtor follow‑up or supplier queries when needed.

6. General Support to Management & Workshop

• Coordinate meetings, prepare agendas and take minutes.

• Assist with onboarding tasks such as preparing induction packs.

• Provide ad‑hoc administrative support across the business.