Administration & Logistics Assistant

Part-Time | Homebush West, Sydney

We are seeking an organised and reliable Administration & Logistics Assistant to provide day-to-day administrative, purchasing and logistics support within our medical device business.

This is a varied, hands-on role that would suit someone who enjoys keeping things organised, is comfortable managing a range of tasks, and is happy to support different areas of the business as priorities change.

About the Role

Working as part of a small and collaborative team, you will assist with general office administration, purchasing, supplier documentation, shipping and courier coordination, record keeping and maintaining key business systems.

Your responsibilities will include:

• General Office Administration – Answer incoming calls, welcome visitors, manage incoming mail, maintain office supplies, and ensure kitchen and bathroom supplies are adequately stocked.

• Filing & Records Management – Maintain accurate physical and electronic records, including Device History Records (DHRs), invoices, despatch notes and supplier documentation.

• Purchasing – Coordinate the purchase of office supplies, stationery, R&D IT components and materials required by the Engineering team.

• Purchase Orders & Invoices – Process production and non-production purchase orders, match invoices with despatch notes, and maintain accurate supporting documentation.

• Shipping & Courier Bookings – Arrange local and international courier bookings, coordinate the dispatch of goods, and prepare relevant shipping documentation.

• Supplier & Distributor Support – Process supplier orders, provide distributors with invoices and tracking information, and assist with order fulfilment documentation.

• Systems & Database Administration – Maintain and update internal databases, purchasing records, device records and other business systems.

• General Business Support – Assist with administrative, purchasing, logistics and operational tasks across the business as required.

About You

You will be someone who is organised, dependable and detail-oriented, with the ability to work independently while also being willing to assist others when required.

Essential Skills

• Proficiency in Microsoft Office, particularly Word, Excel and Outlook, as well as internet-based applications and online calendars.

• Strong organisational and time-management skills.

• Excellent attention to detail and accuracy.

• Good written and verbal communication skills.

• Ability to follow written procedures and maintain accurate records.

• Familiarity with MYOB and basic bookkeeping processes, or a willingness to learn.

Desirable Experience

• Previous experience in an administration, purchasing or logistics support role.

• Experience processing purchase orders, invoices and supplier documentation.

• Experience arranging couriers, shipping or logistics.

• Ability to use initiative, solve day-to-day problems and manage changing priorities.

Hours & Flexibility

This is a part-time position. The successful applicant must also have the flexibility to work additional hours, including full-time hours on occasion, to assist with staff leave, absences or increased business requirements.

Any additional hours will be discussed and agreed upon as required, with the appropriate employment conditions applying.

Why Join Us?

You will have the opportunity to work in a varied role within an Australian medical device company, supporting multiple areas of the business and gaining exposure to administration, purchasing, logistics and operations.

If you are organised, proactive and enjoy a role where no two days are exactly the same, we would love to hear from you.

Apply via SEEK with your resume outlining your relevant experience and availability