Inventory Coordinator

A Little About the Role 
This role combines goods receiving, inventory coordination, documentation checks, basic incoming inspection, materials handling, and dispatch. You’ll work closely with Purchasing and teams across our workshop to make sure incoming items are accurately checked, recorded, stored, and available when needed. 

Why This Role Matters
The creatures we build rely on thousands of individual parts, materials, components, and consumables coming together at the right time. Accurate inventory records, clearly labelled stock, complete documentation, and careful goods handling all help our teams build safely and keep projects moving. Your work will directly support the engineering, fabrication, and production teams bringing our animatronic creatures to life. 

• Have demonstrated goods-receiving experience, including checking deliveries against purchase orders and supporting documentation.
• Have experience loading and unloading goods using a forklift.
• Have worked in a warehouse, inventory, stores, manufacturing, engineering, or workshop environment.
• Hold a current Licence to Operate a Forklift Truck (LF Licence).
• Hold a current Victorian Driver’s Licence.
• Have experience using a warehouse, inventory, or ERP system.
• Have basic proficiency in Microsoft Excel and Outlook.
• Bring strong attention to detail, particularly when cross-referencing goods, records, certificates, and identifying information.
• Are organised, practical, and comfortable identifying and resolving inventory or delivery discrepancies.
• Have Australian working rights for the duration of the contract.
• Can work full-time onsite at our Port Melbourne office and workshop.

• Experience handling material certificates, heat numbers, test certificates, or certificates of conformance.
• Familiar with end-to-end material traceability in a controlled manufacturing environment
• Basic QA/QC or incoming-inspection experience.
• Experience using verniers, pin gauges, or similar measuring equipment.
• Experience using M1 or a comparable warehouse or inventory management system.
• Experience preparing goods and pallets for dispatch.
• Experience interpreting engineering drawings, instructions, or procedures.
• Relevant warehousing, inventory, logistics, or materials-handling certificates or training.

• Receive, unload, unpack, and check incoming goods against purchase orders and supporting documentation.
• Review and accurately record material certificates, heat numbers, test certificates, and certificates of conformance.
• Organise delivered items by project, assign storage locations, palletise stock, and prepare parts kits for workshop teams.
• Complete basic incoming-goods inspections using equipment such as verniers and pin gauges, escalating discrepancies for further review.
• Maintain accurate inventory transactions, goods-receipt records, storage locations, and stock movement information.
• Monitor stock and consumable levels, including selected items managed through a KANBAN system, and initiate replenishment when needed.
• Communicate stock arrivals, delivery delays, discrepancies, and inventory availability to Purchasing and workshop stakeholders.
• Assist Purchasing with supplier follow-ups for order progress and expected delivery dates.
• Prepare outbound goods for dispatch, including pallet preparation, wrapping, packing, courier coordination, and dispatch documentation.
• Collect supplies locally using a company vehicle when required.
• Maintain safe, organised, clearly labelled, and accessible storage areas across the building and workshop.
• Support general warehouse activities, including stock movement, housekeeping, pallet management, and the safe handling of materials and finished goods.

What We Offer
A friendly, human work environment and a culture of creatively minded, hardworking people who care deeply about their craft and the work they do. Opportunities to continually learn, grow, and develop your skills alongside a widely experienced, cross disciplinary team. Ways of working that genuinely support work life balance. 
We want you to love your work and your life outside of CTC. Your wellbeing matters to us. We provide access to a holistic assistance program supporting many areas of life and health, as well as an on site gym. 

Diversity, Equity, Inclusion & Belonging
We care about the planet, and the people that live on it. We value inclusivity and belonging at CTC; only with a diverse and inclusive team that feels a genuine sense of belonging will we reach our vision. DEIB is a pillar of every project and initiative we work on. Our core values encourage us to show unwavering respect, keep an open mind and stay curious, and act with integrity and care in every aspect of our work. We welcome you to join our team regardless of background, gender identity, sexual orientation, religious beliefs, age, or lived experience. Research shows candidates from neurodiverse and under represented backgrounds often only apply for roles if they meet all listed criteria. We hire based on experience and passion, so if this role interests you, we encourage you to apply even if you don’t meet every requirement. If you need reasonable adjustments at any stage of the recruitment process, please let us know. You’re also welcome to share your pronouns at any point.