Bookkeeper and General Admin

Bookkeeper & Office Manager | Full-Time | Not-for-Profit

• Location: Warriewood, Northern Beaches NSW

• Work Type: Full-Time

• Classification: Accounting / Bookkeeping & General Administration

• Salary: Salary Packaging Available (NFP Tax Benefits)

About Be Centre

Be Centre is a leading not-for-profit organisation dedicated to helping children heal and thrive through the power of play therapy. Every day, our team supports children and families navigating challenges such as trauma, anxiety, grief, and emotional difficulties.

Behind every child we support is a passionate, collaborative team working together to create a safe, caring, and structured environment.

About the Role

We are seeking a warm, organised, and experienced Bookkeeper & Office Administrator to join our team in a core dual-function role. You will be the friendly face at the front of our center, ensuring a welcoming space for children, families, therapists, and visitors while maintaining accurate, reliable financial and operational processes behind the scenes.

This is a dynamic position for someone who enjoys variety, loves bringing order to daily operations, and takes pride in executing end-to-end bookkeeping with outstanding attention to detail.

Key Responsibilities

Financial & Bookkeeping Management

• Invoicing & Billing: Manage clinical invoicing and receipting via Zanda, follow up on outstanding accounts, and support families with administrative/billing queries.

• Accounts Payable & Receivable: Enter and upload Accounts Payable invoices and issue official donation receipts.

• Reconciliations: Download Stripe and Square payments and perform routine bank and credit card reconciliations.

• Tracking & Reporting: Record and track allocated funding utilisation in Excel spreadsheets.

• Finance Support: Work closely with and provide key operational support to the Finance Lead.

Office Administration

• Reception & Client Care: Welcome children,  families, therapists, volunteers, and visitors warmly upon arrival.

• Daily planning: Ensure that appointments are confirmed, clinicians are present, centre is ready for the day.

• Enquiries: Oversee central communications, including phone calls, general email inboxes, and initial enquiries.

• Office Coordination: Keep the centre organised, welcoming, and tidy; order stationery, clinical/office supplies, co-ordinate cleaners and essentials.

• Operational Support: Coordinate volunteers, streamline administrative workflows, prepare to welcome new employees  and support the broader team with day-to-day operational tasks.

About You (Selection Criteria)

• Bookkeeping Experience: Proven hands-on experience managing accounts payable, accounts receivable, and bank reconciliations.

• Software Proficiency: Strong experience with Xero. Familiarity or confidence learning practice software (such as Zanda and Keela) and payment gateways (Stripe & Square) is highly regarded.

• Intermediate Excel Skills: Proficient with Microsoft Excel for reporting and tracking data.

• Organisational Skills: Exceptional attention to detail with the ability to prioritise tasks effectively in a busy office environment.

• Communication & Personal Attributes: Warm, approachable, and compassionate, with outstanding written and verbal communication skills.

• Purpose-Driven: A genuine passion for working in a non-profit environment that supports children and families.

Why You’ll Love Working With Us

• Purpose & Impact: Know that your everyday work directly enables life-changing therapy for children in need.

• NFP Salary Packaging: Take advantage of generous not-for-profit salary packaging options to increase your take-home pay.

• Supportive Environment: Work alongside a caring, purpose-driven team in a warm and uplifting environment.

How to Apply

If you are an experienced bookkeeper who loves being the heart of an office, we would love to hear from you!

Please submit your Resume and a Cover Letter detailing your relevant bookkeeping and office administration experience.

For a confidential discussion call us on: (02) 9913 7***.

Note: A current Working with Children Check (WWCC) and National Police Check will be required for the successful candidate.