Part-Time Administration & Bookkeeper – Childcare Centre

World Tower Early Learning Centre
Sydney CBD NSW 2000
Part-Time | 2 Days per Week

About the role

World Tower Early Learning Centre is seeking a reliable, organised and detail-oriented Administration & Bookkeeping Officer to join the team on a part-time basis, working 2 days per week at the centre in Sydney CBD. This is a hands-on role combining centre administration and bookkeeping responsibilities. You will work closely with the Centre Director and management team to support the smooth day-to-day administration and financial operations of the centre.

Key responsibilities

Administration & Centre Support

• Assist with family accounts and debtor management, including monitoring outstanding accounts and following up overdue balances

• Assist with the collection, organisation and processing of invoices and supporting documentation

• Maintain accurate administrative and financial records within OWNA

• Assist with general centre administration and record keeping

• Respond to routine administrative enquiries from families, suppliers and other stakeholders where required

• Maintain organised electronic and physical documentation

• Provide administrative support to the Centre Director and management team

• Assist with other reasonable ad hoc administrative duties as required by the Centre Director

Bookkeeping & Accounts

• Receive, review and process supplier invoices and accounts payable

• Ensure invoices are appropriately recorded, coded and supported by relevant documentation

• Prepare and process supplier payments in accordance with internal approval processes

• Maintain supplier records and follow up account queries where required

• Perform regular bank reconciliations and reconcile banking transactions in Xero

• Investigate and resolve unreconciled or incorrectly recorded transactions

• Maintain accurate accounts payable and accounts receivable records

• Assist with month-end processes

• Prepare and post selected month-end journals, including accruals, prepayments and other routine adjustments where required

• Maintain accurate and complete financial records and supporting documentation

About you

• Previous experience in bookkeeping, accounts administration or a similar finance/admin role

• Practical experience using Xero

• Good understanding of accounts payable, accounts receivable and bank reconciliations

• Experience processing supplier invoices and preparing payments

• Confidence working with financial records and basic month-end journals

• Strong administrative and organisational skills

• Excellent attention to detail and accuracy

• Ability to prioritise tasks and work independently

• Good written and verbal communication skills

• A high level of integrity, confidentiality and professional work ethic

Benefits

• Permanent part-time position – 2 days per week

• Convenient Sydney CBD location (NSW 2000)

• Opportunity for flexibility regarding the two working days for the right candidate

• A varied role combining administration and bookkeeping

• Opportunity to work closely with the Centre Director and management team

• Supportive and collaborative working environment

About us

World Tower Early Learning Centre is located in the heart of Sydney CBD and provides early childhood education and care to families living and working within the Sydney CBD community. The team is committed to providing a professional, welcoming and supportive environment for children, families and educators.

How to Apply

If you are an experienced administrator or bookkeeper looking for a 2-day-per-week position in Sydney CBD, we would love to hear from you.

Please submit your resume and a brief cover letter outlining:

• Your relevant administration/bookkeeping experience;

• Your level of experience with Xero;

• Any experience with OWNA or similar childcare management platform;

• Your preferred working days; and

• Your availability to commence.

Only shortlisted candidates will be contacted.

World Tower Early Learning Centre is committed to child safety and maintaining a safe and supportive environment for children. The successful candidate may be required to obtain and maintain a valid Working With Children Check as appropriate to the role.