Shipping Documentation Officer

Ironmonger Shipping Agencies Pty Ltd is an independently owned & operated ship agency servicing the Port of Gladstone QLD & its surrounds since 1988. We offer logistical management, specialised to suit each of our Shippers’ & agency representation in bulk commodities supply chain solutions.

We are seeking a Shipping Documentation Officer to join our small, tight knit team on a full-time basis. This dynamic & varied role will have you exposed to many parts of the maritime industry & the process required.

What We Offer:

- Full-time position, with long term job security
- Immediate start available
- Full on the job training & ongoing support (no experience necessary)
- Competitive salary plus superannuation
- Supportive, friendly & inclusive team culture

This role is responsible for:

- Nominating cargoes to relevant Authorities
- Liaising with Vessels’ Agents – Shipment Stem details; Notice of Readiness to load
- Liaising with Shippers – Vessel Loading Plans, Document Instructions
- Submitting vessel information via third party systems
- Facilitating on time & accurate documentation that meets our Shippers requirements
- Initiating cargo document creation & submission for draft approval from Shippers. These documents include Transportable Moisture Limit, Shippers’ Cargo Declaration, e-BOLs/Bills of Lading/Sea Waybills, Cargo Manifest, Statement of Facts & Sailing Advice
- Interpreting Shippers’ contract terms & applying to Despatch/Demurrage calculations
- Finalising cargo documents in readiness for Agent/Master/Shipper signatures, requiring you to attend local Agent offices to complete document signups
- Maintaining reliable & consistent communication with Management, colleagues & external service providers
- General reception & clerical duties including, but not limited to, answering telephone calls, booking courier consignments & filing documents

 
About you:

The ideal candidate for this role will be detail oriented, highly organised, proactive & looking for a challenge.

- Essential – Have a current Australian driver’s license
- Essential – Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Essential – Competent typing skills with a high level of accuracy
- Great written & verbal communication skills
- Able to work in a fast-paced environment, independently & under pressure

 
Other requirements (desirable but not essential):

- Previous administration, ship agency or logistics experience
- Hold OR be eligible to apply for Maritime Security Identification Card (MSIC) & Gladstone Ports Corporation Ltd Port User card
- Police check may be required

Only shortlisted candidates will be contacted