Personal Assistant & Group Coordinator - Farm Delivery

Where good people grow great futures 

At Dairy Australia, we believe in growing great futures - that includes yours. Here, you'll contribute to something bigger: the livelihood of farmers, the sustainability of communities in dairy regions and the future of one of Australia's most vital industries. 

Working alongside people whose knowledge and passion run deep, you’ll love being part of a team where flexibility matters and support comes in abundance. What’s more, we’re as invested in your growth as we are in the industry's future. 

Whether you’re new to the industry or bring years of experience to the table, if you’re after work that’s practical, challenging and deeply connected to real outcomes, you’ll find it at Dairy Australia.  To learn more, watch the video below.

Your opportunity

At Dairy Australia, we’re committed to supporting farmers to adapt, grow and thrive - today and for the future. Behind that impact is a connected, collaborative team who care about the work we do and how we do it.

We’re looking for a highly organised, approachable and proactive Personal Assistant & Group Coordinator to partner closely with our General Manager - Farm Delivery and their broader team predominantly based in the regions. This is a role for someone who enjoys being at the centre of activity - bringing clarity, coordination and a steady hand to support both people and priorities.

You’ll bring structure, organisation and a calm, approachable presence to a fast-moving, insight-driven environment - ensuring priorities stay on track and people feel supported.

Key responsibilities

• Provide proactive executive and administrative support to the General Manager, including diary, travel and correspondence management
• Coordinate meetings end-to-end, including scheduling, logistics, preparation of materials and minute taking
• Prepare, format and edit high-quality reports, presentations and business documents
• Anticipate priorities and proactively provide briefing materials to support decision-making and strategic discussions
• Support regional teams operations through meeting coordination, travel bookings and day-to-day administration
• Maintain accurate records across systems including finance processes and Salesforce
• Assist with planning and delivery of events, workshops and stakeholder sessions
• Collaborate with other Personal Assistants to ensure seamless support and contribute to continuous process improvement.

About You
You’re a highly organised, proactive professional who enjoys supporting leaders and teams delivering complex, meaningful work. You bring a friendly, grounded approach and are confident working with a broad range of stakeholders, including technical and research-focused teams.

You’ll bring:

• Proven experience in a Personal Assistant, Team Coordinator or similar role supporting senior leaders
• Strong interpersonal skills, with the ability to build relationships across varied and technical stakeholder groups
• Excellent organisational and time management skills, with the ability to manage competing priorities in a dynamic environment
• High attention to detail and a commitment to accuracy and quality
• A proactive, solutions-focused mindset - you anticipate needs and take initiative
• Strong written communication skills across reports, presentations and correspondence
• Confidence working independently while staying connected to your team
• Experience with business systems (e.g. finance processes, CRM such as Salesforce);

Why Dairy Australia? 

Are you someone who isn’t afraid to roll up their sleeves and make things happen? At Dairy Australia, you’ll fit right in. 

Here, you’ll be surrounded by good people who are genuine, down to earth and as driven as you. Our people care – about the work, each other and doing what’s right for the industry. You’ll see this every day, whether you work in our Melbourne office or in any of our eight dairy regions across Australia. 

We believe your best work happens when you're supported to thrive. That's why we focus on creating the right environment for you to make a meaningful impact while maintaining a genuine work-life balance. 

What does this mean for you? 

• Flexibility that works: Find a better balance with hybrid working across our Southbank office and your home office. Structure your work around what needs to get done - because we know your best work happens when life is in balance. 
• Where good people grow: You'll be part of a close-knit, high-performing team of grounded changemakers, where your expertise is valued and your professional growth is actively encouraged.  
• Culture of innovation and care: Here at Dairy Australia, we’re open to each other’s ideas, we operate with integrity, and we're driven to find the best solutions for our employees and stakeholders - because we’re all united by a common purpose.  

Join us and help build great futures 

If your motivations and skillset align with what you’ve read, please apply with your CV and Cover Letter. 

Please note: As part of Dairy Australia’s recruitment process, you may be required to undergo a National Police Check and provide evidence of your right to work in Australia.