Administrative Officer- SPHERE

The Opportunity

• Employment: Full-time (35 hrs week)
• Duration: 12-month fixed term contact (possibility of extension)
• Remuneration:  Level 5: $92k-$104k + 17 % flexible super + leave loading
• Locations: Kensington

Maridulu Budyari Gumal, the Sydney Partnership for Health, Education, Research and Enterprise (SPHERE) is a collaborative entity bringing together 15 leading organisations with a shared goal: to change the future of healthcare.

As Administrative Officer for SPHERE, you will deliver high-quality administrative support to the SPHERE Executive team.

As the primary point of contact for the Executive Director, this role provides comprehensive support through effective diary and schedule management, coordination of meetings and events, handling of correspondence, and careful oversight of document management systems. You’ll work closely with the broader Executive team to provide essential support across operational goals, preparing meeting minutes, assisting with event planning, and coordinating travel management.

The Administrative Officer reports to the Executive Director- SPHERE Alliance and has no direct reports.

The Organisation
UNSW isn’t like other places you’ve worked. Yes, we’re a large organisation with a diverse and talented community; a community doing extraordinary things. But what makes us different isn’t only what we do, it’s how we do it. Together, we are driven to be thoughtful, practical, and purposeful in all we do.  If you want a career where you can thrive, be challenged and do meaningful work, you’re in the right place.

Who you are
We are seeking a highly organised and proactive administrator looking for their next opportunity to make a meaningful impact while further developing their career. You will enjoy building strong relationships, solving problems, and confidently managing multiple priorities in a fast-paced environment. With a keen eye for detail and a commitment to delivering high-quality outcomes, you will bring the following skills and experience:

• Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
• Sound organisational skills including ability to prioritise tasks and duties in order to meet deadlines.
• Excellent attention to detail and ability to provide effective customer service and support to clients at all levels.
• Advanced interpersonal, written and oral communication skills.
• Demonstrated capacity to work effectively in a team, preferably within a customer service environment.
• Proficient level of computer literacy with advanced skills in Microsoft Office applications
• Demonstrated ability in the use and administration of online systems and databases.

UNSW Benefits and Culture: People are at the core of everything we do. We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world. Our benefits include: 

• Flexible Working Options (work from home, flexible hours etc) 
• Career development opportunities 
• 17% Superannuation contributions, additional leave-loading payments and salary sacrifice.
• Discounts and entitlements (retail, education, fitness)

To apply:  If supporting the leadership team of a dynamic, multi-partner health research partnership is of interest to you, please submit your CV, Cover Letter including responses to Skills and Experience nominated in the Position Description via the APPLY button.  A copy of the Position Description can be found at jobs@unsw

Contact: Katherine Molloy – Talent Acquisition Consultant: katherine.molloy@unsw.edu.au 

Applications close: 11.55pm, Tuesday September 1^st, 2026.

Pre-Employment Checks: As part of our recruitment process candidates may be required to undergo pre-employment screening, which may include reference checks, qualification verification, right-to-work verification, and criminal history screening where relevant to the role.

 UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff.