Accounts & Payroll Officer

About us

Sanctuary Early Learning Adventure is a family-owned early childhood education and care group operating six centres across Queensland: Ashmore, Buderim, Highfields, Southport, Maudsland, and Redlynch. We support more than 200 staff and the families in our care, backed by a close-knit Head Office team.

About the role

We are seeking an experienced Accounts & Payroll Officer to join our Head Office team, based at Smith Collective in Southport.

This is a hands-on role covering the full accounts and payroll function for the group, in a collaborative, team-focused environment. The role includes some general admin for the Head Office team, cash flow projections for the group in conjunction with the Head of Finance. General duties include accounts payable, receivable, cash flow management, STP reporting, award wage management.  

You will be responsible for accurate, on-time payroll and well-managed accounts, working closely with our Finance function and our centre teams. Typical hours are between 8:00am to 4:30pm

Key responsibilities

•     End-to-end payroll processing for a workforce of 200+ across six centres on alternate    fortnight pay sequences, including STP reporting and Payday Super

•     Accounts payable: processing invoices, supplier payments, and reconciliations

•     Accounts receivable: fee management, follow-ups, and reconciliations

•     Bank reconciliations for bank accounts and credit card accounts

•     Preparing cash flow projections to support financial decision-making

•     General administration duties supporting the Head Office team

•     Maintaining accurate records and supporting month-end processes

•     Keeping up with the award pay rate changes for Children’s services award

•     Approved vs Expensed Wages reporting comparisons for Leadership team to utilise

What you'll bring

Essential

•     High level of Xero proficiency

•     Proven payroll experience, including STP (Single Touch Payroll)

•     Solid accounts payable and accounts receivable experience

•     Cash flow projection capability

•     Strong attention to detail, discretion, and the ability to consistently meet deadlines

•     Microsoft Office suite including Work, Outlook, Excel and PowerPoint.

Desirable

•     Experience with using OWNA childcare software payroll process or Keypay is an advantage however training will be provided.

•     Understanding of the childcare industry and CCS (Child Care Subsidy) payments and Kindy Funding

•     Experience in a multi-site or comparable environment

What we offer

•     Immediate start

•     Negotiable wage based on experience

•     4 days per week – Mon - Friday

•     Typical hours of 8:00am to 4:30pm

•     A modern office at Smith Collective, Southport, with your own allocated car space in a secure car park

•     A collaborative team environment with regular team building days and social fun club events

•     Ongoing Personal and professional development opportunities and expectations

•     A highly supportive, family-owned business with a real focus on people and culture

To apply, please submit your resume and a brief cover letter.

We are a Child Safe Organisation. When selecting and appointing candidates, we consider any potential risk to the safety and wellbeing of children. We foster a child safe culture and expect the team around children to uphold the highest standards of conduct at all times. As part of our safety systems, CCTV operates throughout children’s learning environments and common areas. Blue Cards are linked to Sanctuary on commencement in line with legislative requirements.