Office Administrator

Initial 18 month contract with view to permanency

We are the Australian operation of the largest privately owned agricultural irrigation supplier in the world, providing high quality machinery, parts and service. As our business continues to grow, we need a dedicated Office Administrator to support our leadership team, and manage key business functions.

Key Responsibilities:

• Oversee general office administration & reception duties

• Provide administrative support to the Managing Director

• Act as the communications conduit between our customers, the US parent company and ourselves including emails, phone calls etc

• Customer Service - providing quotes, processing orders, raising & issuing invoices to customers

• Accounts Payable - entering invoices into Reckon (Quickbooks) and processing fortnightly payments

• Accounts Receivable ensuring payments are received within terms

• End of month reconciliations with support from an external bookkeeper including reporting to the MD & USA

• Maintain accurate records, manage correspondence, and handle confidential documents

• Assist with scheduling, diary management, and meeting coordination

• Manage office supplies, equipment, and maintenance needs

• Communicate professionally across a range of topics with clients, suppliers, and internal teams

• Ensure the office operates smoothly and tasks are managed equally across the teams as well as managing supplies and liaising with service providers

About You:

• Highly organised with strong attention to detail

• Excellent communication skills (both written and verbal)

• Professional, well-mannered, and able to represent the company positively

• Prior experience in accounts and/or customer service

• Ability to multitask and prioritise workload effectively

• Strong proficiency in Microsoft Office (Word, Excel, Outlook)

• Experience with accounting and inventory software (Reckon/Fishbowl ideally)

• 3-5 years’ experience in a similar role

• Certificate in Business Administration highly regarded

What We Offer:

• Competitive salary based on experience

• Supportive and friendly work environment

• Opportunity to work closely with senior leadership and contribute to company growth

• Small company environment where you will be an integral part of the team - room to make the role your own

If you are a proactive and reliable individual with a passion for organisation and efficiency, we would love to hear from you!