Receptionist

About US

As a family-owned business, we like to extend this feeling of belonging to our staff and clients. Which means we work together to succeed together. We like to think outside the box, we like exceeding expectations, and most importantly, we do everything we can to support people with disability.

Total Support Services has seen massive growth in the past years, and we invite you to be part of it. The organisation has been supporting people with disability for over ten years. We have offices in South Australia, Tasmania, and Queensland.

About the role

Due to internal promotion Total Support Services is looking for a bubbly person to join our team as a Receptionist in our Adelaide Office. You will be responsible for assisting all members of the team, carrying out general office duties (phones/filing/mail/scanning), database management and data entry, assisting with recruitment. This is full time position working 38 hours per week 08:30-16:30 Mon-Fri.

The ideal applicant will be someone with a desire to get into office administration, have a strong eye for detail and strong Microsoft Office skills. A proactive, can-do attitude is also a must!

Skills & Experience

• Highly developed communication, organisation & interpersonal skills
• The ability to multitask and have a flexible approach to various challenges
• Proficiency in Word, Excel and Outlook
• Demonstrate self-motivation and reliability
• Works well in a team environment but can also self-manage
• Professional and well-presented
• Great phone manner

Duties & Responsibilities

• Answering and directing all incoming calls
• Effectively managing front of house/reception area
• Meeting & greeting clients and other office visitors
• Maintaining information in our Client Management System
• Distributing all incoming and outgoing mail
• Scanning, filing & document control
• Processing invoices
• Online shopping for SIL houses
• Maintaining adequate supplies
• Taking and distributing minutes for meetings
• Completing reporting documents as required
• Assisting with ad hoc administration tasks

What are we looking for?

Previous experience in an administration role

Current ‘C’ class driver’s license

NDIS Worker and Child Related screening

Professionalism, reliability and dedication