Office Administrator

Company description:

Join one of ANZ's leading food manufacturers, home to well-known household brands.

Job description:

As an Office Administrator at Tip Top Bakeries, Dry Creek you will play a crucial role in ensuring the smooth operation of our site. You will be responsible for a variety of administrative tasks that are essential for the efficient functioning of our organisation. This is an exciting opportunity for a detail-oriented, proactive, and self-motivated individual to make a significant impact.

Purpose of the Role

• Reception duties and assist visitors entering site.
• Oversee stocktake and inventory management, including raising and processing purchase orders through SAP.
• Support operations to run smoothly across departments by providing administrative support including, but not limited to:
  • Information and data processing
  • Mail coordination
  • Scheduling materials and distribution
  • Document and records management
  • Management of training documentation and employee training records
  • Updating and maintaining training matrices to ensure compliance and visibility of employee competencies
  • Assisting with wellness initiatives and transportation services
• Facilities management including distribution of security access cards, stock ordering, contractor coordination and kitchen maintenance.
• Correspond with both internal and external stakeholders to ensure effective communication, keeping them informed of organisational developments.
• Coordinate onsite meetings, training sessions and company events, including venue setup, catering arrangements, visitor management and event logistics.
• Support continuous improvement initiatives by maintaining accurate administrative records and ensuring documentation is current and accessible.

About You

• 3+ years' experience in a similar administrative, office administration or coordination role.
• Intermediate Microsoft Office Suite skills, including word and excel.
• Proven experience with SAP or a similar ERP/purchasing system.
• Strong organisational skills with the ability to prioritise competing deadlines and multitask in a fast-paced environment.
• Highly developed attention to detail and commitment to data accuracy.
• Exceptional verbal and written communication skills, with the ability to engage effectively with stakeholders at all levels.
• A proactive, self-motivated and reliable work style with a willingness to take ownership of tasks.
• Strong problem-solving skills and the ability to work independently while contributing positively to a team environment.

Why Join Us?

At Tip Top Bakeries, we're proud to produce an extensive range of wholesome sliced bread, muffins, crumpets, pies, and bakery snacks. Our purpose of ‘Everyday Moments of Goodness' represents the lives we touch and the difference we make. Those moments that bring a smile, make us proud, or keep us safe, are moments we strive for through our work.

We take pride in supporting our people to learn, grow, and develop throughout their careers with Tip Top Bakeries. We believe in the power of an inclusive and diverse workforce and invest in meaningful initiatives to remove barriers and enable our employees to have a satisfying and rewarding career with us. Our vision for Tip Top Bakeries is an organisation where everyone belongs, everyone is valued, and everyone has equal opportunity.

Join the team and be part of one of our iconic brands like Tip Top, Abbotts Bakery, Bürgen and Golden.

Working with Tip Top, we offer many benefits including:

• Family-friendly policies including 12 weeks of paid parental leave, additional paid time off to ease back to work and ongoing superannuation contributions during unpaid parental leave
• Recognition and award programs, including access to our online rewards platform
• Health and wellbeing programs including access to our 24/7 Employee Assistance Program, and on-site physiotherapy services
• Flexible working options
• Access to an extensive range of internal trainings and development programs for your career
• Financial support for approved study pathways, as well as traineeship and apprenticeship programs
• Two paid volunteer days per year as part of our focus on Community Partnerships
• Novated Leasing Options

Start the Conversation

If this role sounds like you and you're eager to learn, grow, and help create everyday moments of goodness, we want to hear from you. To apply for this opportunity please submit your application by clicking on the ‘apply now' button.

Our Recruitment Process typically consists of a brief, prearranged telephone or video call, followed by 1-2 interviews in-person or over Zoom/Teams. We're happy to adjust our recruitment process to support your accessibility needs. Let us know your needs in providing a positive, barrier-free recruitment process via phone on (02) 9168 4*** or email to ***************@gwf.com.au. Please do not call to enquire about this position as the phone number is for requesting accessibility needs only.

During the recruitment process you may be required to complete pre-employment screening which include a medical (includes drug & alcohol testing) and a criminal record check.

At Tip Top we strive to create a place where Everyone belongs, Everyone is valued, and Everyone has equal opportunity.

We encourage applications from people of all ages, nationalities, abilities, and cultures - including Aboriginal and Torres Strait Islander peoples, the LGBTQI+ community and people living with disability.

Important: We have been alerted to scam emails falsely claiming to represent George Weston Foods. Please note that we will never offer employment without a formal recruitment process, ask for payment, or request sensitive information via external links or unsolicited messages. All official communication will come from verified company channels.