Information Management and Archive Officer

Narre Warren, Hybrid & Flexible Working OptionsLimited Tenure until end June 2027. Hybrid with Monthly RDO for full-time 40-hour weeksBase salary $ 83,871 - $ 97,739 + super (based on experience). Band 5.
Why Choose City of Casey The City of Casey is one of Victoria’s largest, fastest growing and most diverse cities. The Council plans and delivers quality services and infrastructure for the more than 400,000 residents and over 36,000 businesses who call Casey home.Our multi-award winning, architecturally designed workplace - located in Bunjil Place in Melbourne's southeast - inspires collaboration and creativity. Bunjil Place reflects and enhances the city’s rich diversity by providing an energetic and cosmopolitan atmosphere through a lively community meeting place. Why You’ll Love Working with UsAt the City of Casey, we know that great people deserve a great workplace. That’s why we offer an environment designed to help you thrive both professionally and personally.True flexibility with hybrid work, compressed hours, RDOs and the option to purchase additional leave, because life comes first.Our Ways of Working (OWOW) - our activity-based model allows you to work in different spaces, locations and with the latest technology.Reproductive health leave, up to 5 days of paid leave to support our employeesTHRIVE Wellbeing Program - access a suite of wellbeing initiatives, learning opportunities and resources to support your mental, physical and emotional wellbeing.24/7 confidential counselling for you and your immediate family, offering support whenever you need it.Family‑friendly leave options, including 16 weeks paid primary caregiver leave, to support you through life’s biggest moments.Ongoing professional development to help you grow your skills and advance your career.Free Workout Wednesdays, discounted gym memberships and an onsite café - convenience in one place.Private Health discounts for employees, through the access of the local government health plan.Enjoy our stunning, architecturally designed workspace, complete with free coffee, a community library and free parking.Be part of a team that truly lives its values: Dream Big, Empower Each Other, Make Our Community Proud.Paid Christmas Shut Down LeaveAnd more https://www.casey.vic.gov.au/benefits-of-working-city-of-casey
About the RoleIn this role, you will support the management and lifecycle of digital information in Council’s Enterprise Content Management (ECM) environment. You will undertake records classification, retention and disposal activities, ensure compliance with legislative and governance requirements, and contribute to the delivery of accurate, accessible and well-managed information. This role is ideal for someone with experience in records or information management who is detail-oriented, collaborative, and passionate about maintaining high standards of information governance.What You’ll deliverThis is a hands-on role focused on the appraisal, sentencing, disposal and transfer of records within Council's Enterprise Content Management (ECM) environment. Working across a large and complex information estate, you will partner with business units to ensure records are managed, retained, transferred and disposed of in accordance with Public Record Office Victoria (PROV) requirements and Council policies.This is an exciting opportunity for a records professional who enjoys delivering outcomes, navigating complex information environments and driving projects that make a measurable impact.What you'll doLead records sentencing, disposal and transfer activities within Council's ECM environment.Analyse and assess records against retention and disposal authorities to determine appropriate retention periods and disposal actions.Support the reduction of Council's digital information footprint as part of the OneCouncil implementation.Identify permanent value records and coordinate transfers to Public Record Office Victoria (PROV) in accordance with legislative requirements.Generate reports and undertake detailed document analysis to support disposal programs.Partner with business units to understand recordkeeping requirements and ensure compliant disposal outcomes.Conduct sophisticated searches to discover and retrieve documents to support the disposal programContribute to continuous improvement initiatives and support the delivery of a modern, scalable information management service.
What You’ll BringWe're seeking a highly capable records professional who can hit the ground running and bring practical experience delivering large-scale records disposal and archiving programs.You'll be comfortable working in a project-focused environment, engaging with stakeholders across the organisation and providing confident, solutions-focused advice.Success in this role looks like:Proactively identifying opportunities and driving outcomes.Building strong relationships with business stakeholders.Being adaptable and resilient in a changing environment.Communicating clearly and influencing positive recordkeeping practices.Taking ownership and presenting solutions, not problems.
You'll bring:Demonstrated experience undertaking records sentencing, disposal and archiving activities.Strong knowledge of Records and Information Management principles and PROV retention and disposal requirements.Experience transferring permanent value records to PROV.Significant experience using an Electronic Document and Records Management System (EDRMS) or ECM platform.TechnologyOne ECM experience highly regarded.Strong analytical skills with the ability to assess complex record sets and apply disposal authorities accurately.Experience working within regulated environments where compliance, governance and auditability are critical.
Willingness to undergo pre-employment background checks including National Criminal History Check, Working with Children Check, Eligibility to Work check.
Please visit our careers page at Careers at Casey to view a detailed position description. How to ApplyIf you’re passionate about making a difference and want to be part of a forward-thinking team, we’d love to hear from you!Apply online by submitting your cover letter and resume.For enquiries, contact Katrina Katelas - Team Leader Information Management at kkatelas@casey.vic.gov.au or 03 9709 9418Applications close at 11:55pm on Tuesday 18 August 2026.Please note: Applications are only accepted via our online portal. Our Commitment to Diversity & InclusionThe City of Casey is proud to be an inclusive, child-safe, and equal opportunity employer.We welcome applications from people of all ages, genders, cultures, backgrounds, and abilities, including those with a disability, Aboriginal and Torres Strait Islanders, LGBTIQA+ communities, multicultural communities, and refugee or migrant backgrounds.We are committed to providing a diverse, safe, and inclusive environment where everyone can grow and succeed. We promote gender equity and actively address barriers to employment, ensuring participation without discrimination and supporting workplace adjustments.For any reasonable adjustments or access needs during the application or interview process, please contact the Talent Team at 9709 9633 or Talent@casey.vic.gov.au. We are a 2026 Circle Back Initiative Employer - we commit to respond to every applicant. Please note: Unsolicited emails or approaches from recruitment agencies will not be acceptedThe City of Casey reserves the right not to make any appointments for this position.

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