HR Admin (Development Role)

About Fina

Fina is a client-first organisation focused on helping clients achieve their full potential and supporting them and their families to lead full, enriching lives.

Fina is working towards self-sufficiency across the full range of professional, managerial, and client-facing roles required by the NDIS.

At Fina, managers and carers regularly work with the same clients in the same homes. This core team approach builds familiarity and predictability, supporting a happier and more secure lifestyle for our clients.

We are always looking for people who share the values of the Fina Code.

About You
You will be an adaptable, enthusiastic, and approachable team member who brings a positive, can-do attitude to every day. As part of Fina's HR team, you will support a broad range of staff-related matters while contributing to the success of both colleagues and clients. You will have a genuine desire to learn and develop new skills, proactively seeking opportunities to broaden your knowledge, take on new responsibilities, and ensure the team is fully supported in achieving the organisation's goals.

This role is ideal for someone who enjoys variety and is keen to support a broad range of HR and staff-related matters. You will be highly organised, detail-oriented, and able to manage tasks effectively while maintaining accuracy. With a proactive and flexible approach, you will enjoy working collaboratively, building positive relationships with colleagues, and providing high-quality support that helps Fina achieve excellent outcomes for its people and clients.

About the Position

The HR Administration Officer provides administrative and coordination support to the HR Workforce team. This development role maintains accurate employee records, supports recruitment and onboarding, monitors workforce compliance, and assists with People and Performance initiatives to help employees receive a positive and professional experience throughout their employment journey.

Key Responsibilities

1. HR Administration

• Provide administrative support to the HR team.

• Maintain and accurately update confidential employee records and personnel files.

• Assist with payroll-related administrative processes as required.

• Support rosters function within the organization
  

2. Recruitment & Onboarding

• Coordinate new starter inductions and orientation activities.

• Ensure new employees have completed all mandatory onboarding requirements and training.
  

3. Compliance & Workforce Administration

• Monitor workforce compliance requirements including:

  • NDIS Worker Screening Checks (Yellow Card)

  • Working with Children Checks (Blue Card)

  • Qualifications and licences

  • Mandatory training requirements

  • Maintain audit-ready compliance records.

Key Selection Criteria

Essential

• Previous experience in an HR Administration or similar role.

• Excellent organisational skills with strong attention to detail.

• Strong written and verbal communication skills.

• Ability to manage confidential information with discretion and professionalism.

• Proficiency in Microsoft Office Suite and HR information systems.

• Ability to prioritise tasks and manage competing deadlines.

Desirable

• Experience within disability services, community services, healthcare, or the NDIS sector.

• Understanding of NDIS workforce compliance requirements.

• Experience using workforce management systems such as Tanda.

• Previous experience as HR consultant.

• Certificate IV, Diploma, or tertiary qualification in Human Resources, Business Administration, or a related field.