Executive Assistant & Creator Operations Coordinator (Part-Time/Full-time))

Executive Assistant & Creator Operations Coordinator (Part-Time)📍 Sydney, Australia (Hybrid)⏰ Part-Time (3–4 days per week)✈️ Domestic & International Travel OpportunitiesWant to work behind the scenes of one of Australia's biggest creator businesses?We're Nick & Carrie, a creator duo with a global audience of over 29 million followers across YouTube, TikTok, Instagram and Facebook.Our business goes far beyond creating videos. We produce large-scale YouTube content, work with global brands, travel the world, and are expanding into podcasts, original productions and exciting new ventures.We're looking for someone highly organised, proactive and excited by the idea of helping creative people perform at their best.This isn't your typical Executive Assistant role.We're looking for someone who wants to become an important part of our business and grow with us over the coming years.About the RoleYou'll become the operational support system behind Nick & Carrie.Your role is to make sure the business runs smoothly behind the scenes while allowing us to focus on creating content.You'll support Nick & Carrie directly while also working closely with our Producer to keep productions, projects, campaigns and day-to-day operations organised and moving forward.This is a fast-paced environment where priorities change quickly, so we're looking for someone who enjoys solving problems, thinking ahead and bringing structure to a creative business.What You'll Be DoingExecutive SupportCalendar and schedule managementInbox management and professional communicationTravel planning and itinerariesMeeting preparation and follow-upGeneral executive support for Nick & CarrieManaging priorities and keeping us organisedOperationsKeeping projects and action items on trackBuilding and maintaining SOPs (Standard Operating Procedures)Improving internal systems and workflowsOrganising company documents and resourcesFollowing up with team members to ensure deadlines are metSupporting recruitment and onboardingResearching solutions and continuously improving business processesProduction SupportYou'll work closely with our Producer to help keep productions running efficiently.Responsibilities include:Coordinating production schedulesSupporting shoot planning and logisticsLiaising with editors, freelancers and suppliersTracking production deadlinesHelping ensure projects move smoothly from filming through to deliveryBrand SupportCoordinating brand partnershipsTracking campaign timelinesManaging deliverablesCommunicating with brands and agenciesFollowing up on outstanding actionsAI & TechnologyWe're building a modern creator business and believe AI should be part of how we work every day.We're looking for someone comfortable using AI tools such as ChatGPT, Claude or similar platforms to improve productivity.You'll be encouraged to:Use AI to automate repetitive tasksCreate and improve SOPsDraft emails, reports and meeting summariesResearch solutions quicklyImprove internal workflowsSuggest new ways AI can make the business more efficientYou don't need to be an AI expert, but you should be curious, adaptable and excited about learning new technology.Travel OpportunitiesOne of the unique parts of this role is the opportunity to travel.While the role is primarily based in Sydney, there will be opportunities to travel both within Australia and internationally to support productions, brand campaigns, events and special projects.Because of this, applicants should:Be open to domestic and international travel when required.Hold a valid passport and Visa (or be eligible to obtain one).Be comfortable working in fast-paced environments while travelling.Be flexible and adaptable, with occasional work outside standard business hours when productions or travel require it.If you love travel, adventure and experiencing new places while working behind the scenes of a global creator business, you'll love this part of the role.Whom We're Looking ForWe're far more interested in attitude than years of experience.The ideal person is someone who:Takes ownership without waiting to be askedThinks ahead and solves problems proactivelyLoves organising people, projects and systemsHas exceptional attention to detailCommunicates confidently and professionallyLearns quickly and enjoys new challengesIs calm under pressureIs comfortable using AI and modern technologyEnjoys working in a fast-paced creative environmentWants to grow with the businessIf your first instinct when you notice something isn't working is to fix it, we'd love to meet you.Bonus PointsExperience in any of the following is a plus:Executive Assistant or Operations experienceCreator economy, media or marketingProduction coordinationProject managementGoogle WorkspaceNotion, ClickUp, Asana or similar platformsAI tools including ChatGPT, Claude or automation platformsWhat You'll GetWork directly with one of Australia's largest creator businessesBe involved in YouTube productions, podcasts and original contentWork with global brandsTravel both within Australia and internationallyJoin a creative, ambitious and fast-growing businessA role where your ideas genuinely matterOpportunity to grow as the business growsA Note From NickWe're not looking for someone who simply waits to be told what to do.We're looking for someone who genuinely enjoys helping people, takes ownership, thinks ahead and wants to become an important part of building something special.You'll become part of a small team where trust, communication and initiative matter. Every week is different, every project is different, and you'll have the opportunity to contribute ideas, improve systems and help us build something we're incredibly proud of.If you're organised, proactive and excited by the idea of working behind the scenes of one of Australia's biggest creator businesses, we'd love to hear from you.How to ApplyPlease send us:✅ Your Resume (CV)✅ A Cover Letter telling us:Why you're interested in this roleWhy you'd be a great fit for Nick & CarrieWhat excites you about working in the creator industry✅ A short 2-minute Video OR Voice NotePlease answer these three questions:Tell us a little about yourself.Why do you want to work with Nick & Carrie?Tell us about a time you took ownership of a problem and solved it without being asked.Applicants shortlisted for interviews will also complete a short practical task based on real scenarios from the role.We're much more interested in your attitude, initiative, communication skills and problem-solving ability than having a perfect resume.If this sounds like the opportunity you've been looking for, we'd love to hear from you. Email: Careers@nickandcarrie.com