Facade Administrator

ABOUT US
At Hickory, we don't believe in standing still, for over three decades we have continually invested in researching and developing systems and products to improve the way we build. Our philosophy is 'MADE for LIFE' - it's a commitment we honour, each day. Everything we do and everything we build is 'MADE for LIFE.' Whether it's refining our patented, prefabricated building products, developing more efficient and sustainable construction practices, or bringing expertise inhouse to supply critical components, we always believe there is a better way. As a result, Hickory has become one of the most diverse property companies in Australia.
  
POSITION OVERVIEW
Reporting to the Facade Director, the Facade Administrator is responsible for supporting the commercial, operational and technical delivery of facade projects from tender through to completion and handover. This role plays a key part in cost estimation, procurement, supplier coordination, material tracking, quality assurance and project administration, ensuring facade packages are delivered safely, efficiently and to the highest standard. Acting as a central point of coordination between project teams, subcontractors, suppliers, international manufacturing partners and clients. The role is instrumental in maintaining accurate project documentation, managing procurement and logistics activities, supporting tender submissions, and ensuring compliance with project specifications, quality standards and regulatory requirements.

WHAT HICKORY CAN OFFER

• Novated Leases: Take advantage of novated leasing options to maximize your salary and enjoy tax savings on vehicle expenses. 
• Family-Friendly Policies: Receive paid parental leave to support your family needs. 
• H-Perks Employee Rewards: Access exclusive discounts, cashback and everyday savings through our internal benefits platform. 
• Employee Wellbeing: Access our Employee Assistance Program (EAP) for valuable support and resources. 
• Premium Wellness & Fitness Amenities: Enjoy access to wellness and fitness facilities, including a yoga studio and gym, to promote a healthy lifestyle. 
• Premium End-of-Trip Facilities: Benefit from premium end-of-trip amenities such as lockers, secure bike storage, towel and dry-cleaning service, and top-notch shower and change facilities. 
• Modern Office Environment: Immerse yourself in a unique working environment within a state-of-the-art office building. 
• CBD Convenience: Our location in the CBD offers easy access to public transport and is just a short walk away from Anzac Station, Southern Cross Station, Southbank, South Melbourne Market, Albert Park, and more. 

RESPONSIBILITIES
Estimating & Tender Management
Prepare accurate cost estimates, assess project risks, review tender documentation and support the preparation of competitive submissions.

Procurement & Supplier Coordination
Source and procure façade materials and services, manage supplier relationships and coordinate local and international manufacturing partners.

Project & Material Management
Oversee façade material tracking, monitor procurement and delivery schedules, and maintain accurate project and engineering documentation.

Stakeholder Management & Project Coordination
Work closely with project teams, consultants, suppliers and clients to ensure effective communication and successful project outcomes.

Quality Assurance & Customer Care
Support quality assurance processes, manage defect and rectification activities, and assist with project handovers and customer care requirements.

Commercial & Contract Administration
Manage invoices, variations, claims and contract administration activities while maintaining project budgets and controls.

Continuous Improvement & Industry Engagement
Identify opportunities to improve project performance, stay abreast of industry developments and contribute to knowledge sharing across the business.

REQUIREMENTS
You will bring:

• Experience within the facade, construction, engineering or building industry.
• Strong understanding of facade systems, materials and project delivery processes.
• Experience in estimating, procurement, project administration or contract coordination.
• Ability to interpret drawings, specifications and tender documentation.
• Excellent organisational skills with the ability to manage multiple priorities simultaneously.
• Strong analytical and problem-solving capabilities.
• High attention to detail and a commitment to quality.
• Strong communication skills and the ability to engage effectively with internal and external stakeholders.
• Experience working with material tracking, project management or procurement systems such as Matrak (highly regarded).
• A relevant qualification in Construction Management, Engineering, Architecture, Project Management or a related discipline.
• Previous exposure to international suppliers, manufacturing partners or global supply chains will be highly regarded.

If this sounds like your next opportunity, we would love to hear from you as soon as possible! Submit your CV today. Due to the volume of applications, only successful applicants will be contacted.Please note that we are managing this search internally and are not partnering with recruitment agencies for this position. We appreciate your cooperation and understanding.