Administration Officer

About Ferguson Hyams

Ferguson Hyams Investment Management (FHIM) is one of Australia’s fastest-growing agricultural investment and livestock businesses, focused on sustainable sheep production, premium protein and supporting regional communities. We’re proud to invest in Australian agriculture, create local jobs, and help feed growing markets both here and overseas.

About the role

The Administration Officer provides high-quality administrative support across the business to ensure the efficient day-to-day operation of Ferguson Hyams Execution Pty Ltd. This role is responsible for maintaining accurate records, supporting payroll and HR administration, coordinating office functions, assisting management and contributing to the smooth delivery of administrative processes across multiple properties and business units.

The Administration Officer plays an important role in ensuring confidentiality, accuracy and compliance with company policies and relevant legislation.

This is an on-site role based at Forbes NSW. Local candidates, or those willing to relocate, are encouraged to apply.

Key Responsibilities

1. General Administration

• Provide day-to-day administrative support to management and staff, including phone/email enquiries, correspondence, reports and presentations.
• Maintain filing systems, coordinate mail and couriers, and manage office supplies and equipment.

2. HR Administration

• Maintain employee records and employment documentation in Employment Hero, and support onboarding/offboarding.
• Monitor HR compliance documentation, escalating issues to the Administration Manager, and provide general HR administrative support.

3. Payroll Support

• Assist with payroll administration, including processing timesheets, verifying employee records and maintaining payroll documentation.
• Liaise with payroll providers where required, ensuring records remain accurate and confidential.

4. Finance Administration

• Process purchase orders, invoices and accounts payable/receivable.
• Reconcile credit card transactions and expense claims, and maintain supplier information.

5. Office Coordination

• Coordinate meetings, calendars and travel/accommodation bookings.
• Assist with company events and employee functions.

6. Compliance & Record Keeping

• Maintain employment and business records in accordance with company policies and Maintain employment and business records per company policy and legislative requirements, ensuring confidentiality.
• Support document control, records management and internal audits/compliance activities.

About You

You’re a highly organised, proactive administration professional with excellent attention to detail and a commitment to accuracy. You enjoy supporting a busy team, manage competing priorities well, and take pride in efficient administrative systems. Confident with technology and business systems, you pick up new software quickly and understand the importance of handling confidential information with discretion.

Key Skills & Competencies

• Accurate, timely maintenance of employee, payroll, HR and business records and documentation.
• Strong organisational and time management skills, with the ability to prioritise competing tasks and meet deadlines.
• High level of internal and external customer service.
• Professionalism, integrity, reliability and accountability.
• Initiative and problem-solving ability, with a positive, proactive attitude.
• Ability to work independently and collaboratively, with a commitment to continuous improvement.
• Compliance with privacy, confidentiality and legislative requirements.

Essential Qualifications and Experience

• Previous experience in an administration role.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• High level of attention to detail.
• Ability to maintain confidentiality.
• Intermediate Microsoft Office skills (Word, Excel and Outlook).
• Experience with payroll or accounting systems (e.g. Xero, Employment Hero or similar) is desirable.
• Ability to prioritise competing tasks and meet deadlines.

What we offer

• Structured career progression and grading framework
• Ongoing training and development opportunities
• Clear expectations and measurable performance goals
• A supportive environment focused on developing and retaining great people