AI Operations, Onboarding & Sales Support Coordinator

Part-time with potential to become full-time | Onsite in Kidman Park, Adelaide

24/7 AI Healthcare Receptionist is a rapidly growing South Australian technology company transforming how healthcare practices manage patient calls, enquiries and appointments.

Due to our continued growth, we are seeking a dynamic and adaptable individual to support our client onboarding, sales follow-up and day-to-day operations.

This is a varied, hands-on position where no two days will be the same. You will follow up prospective clients, help new clinics through onboarding and assist wherever required to keep the business moving.

The ability to work effectively in a genuinely fast-paced environment, manage changing priorities and take ownership of tasks is essential and non-negotiable.

• Following up sales enquiries and prospective clients

• Booking demonstrations and keeping opportunities moving

• Supporting new clinics throughout the onboarding process

• Gathering required information and documentation from clients

• Maintaining accurate CRM records, notes and follow-up tasks

• Coordinating with our sales, onboarding and technical teams

• Communicating professionally with clients by phone and email

• Assisting with testing and improving AI agent workflows

• Helping improve internal systems and processes

• Taking on varied operational and administrative responsibilities as required

You will be someone who:

• Communicates confidently and professionally

• Is highly organised and follows tasks through to completion

• Takes initiative without requiring constant direction

• Learns new systems and technology quickly

• Can handle pressure and rapidly changing priorities

• Is comfortable working across different areas of the business

• Brings energy, accountability and a solution-focused attitude

• Has a genuine interest in developing a career in AI and technology

• Understands that flexibility and teamwork are essential in a growing company

Knowledge or experience with GoHighLevel (GHL), Slack, Jira and AI agents will be highly regarded.

Experience in sales support, customer service, client onboarding, healthcare administration or technology would also be beneficial. However, attitude, initiative, reliability and the willingness to learn are equally important.

The position will initially be part-time, giving both you and the company an opportunity to identify where your strengths fit best within our growing team.

For the right person, there is a genuine pathway to a full-time position with increased responsibility and the opportunity to build a career in the rapidly developing AI industry.

This is an onsite role. Applicants must live in Adelaide and be available to work from our Kidman Park office.

Please send us your résumé and a short introduction explaining:

• Why you are interested in working in AI

• What you could bring to our team

• Your experience with GHL, Slack, Jira or AI agents

• Your availability for part-time onsite work in Kidman Park