Executive Assistant, CEO & Leadership Team

The Role

As Executive Assistant, you'll be a trusted partner to the CEO and senior Executive Leadership Team, helping create the time, focus and structure needed for them to operate effectively. You'll manage complex schedules, coordinate travel and events, support executive priorities, and act as a key point of contact for stakeholders across the business.

This role requires exceptional organisation, sound judgement, and the ability to anticipate needs before they arise. You'll be trusted with highly confidential information and play an important role in keeping our leadership team connected, informed, and operating efficiently.

This is a role for someone who thrives in a fast-moving environment, enjoys solving problems before they become problems, and can confidently manage competing priorities across multiple time zones. You'll work closely with senior leaders across the business and gain unique exposure to the inner workings of a global technology company.

Success in this role requires sound judgement, exceptional organisation, and a high level of discretion when handling confidential and sensitive information. You'll be adaptable, proactive, and comfortable navigating changing priorities while keeping everything running smoothly behind the scenes.

About Megaport

Megaport is changing the way businesses connect to the cloud.

As the global leader in Network as a Service (NaaS), we make connectivity fast, flexible, and simple. Our platform enables customers to connect their infrastructure, cloud services, and partners in just a few clicks

We work with some of the world's leading technology companies, including AWS, Microsoft, Google, Oracle, IBM, and many more. Listed on the Australian Securities Exchange (ASX: MP1), Megaport operates globally with team members across Australia, North America, Europe, and Asia-Pacific

We're ambitious, collaborative, and customer-focused. We move quickly, support each other, celebrate success, and continuously look for better ways to do things.

Our Team Culture

Join a team of globally-positioned industry experts that lead by example. We do not compromise our values for commercial gain; we are all custodians of our culture, and the customer is at the centre of everything we do. Our employees are motivated, adaptable, persistent, hard-working, and dynamic. Our culture permeates everything we do and this, in turn with a global vision, forms a commitment to each other, our customers, and shareholders alike.

What You’ll Be Doing

• Provide executive support to the CEO and broader Executive Leadership Team.

• Manage complex calendars, coordinate meetings, and help prioritise competing demands across multiple time zones.

• Act as a trusted point of contact for internal and external stakeholders.

• Coordinate domestic and international travel and accommodation for the CEO, Board, and Executive Team.

• Manage relationships with travel providers and support compliance with company travel policies.

• Assist with planning and coordinating events involving customers, partners, investors, analysts, and other external stakeholders.

• Prepare and manage executive expense reporting.

• Maintain strict confidentiality and exercise sound judgement when handling sensitive information.

• Support key business initiatives, projects, and ad hoc requests as needed.

What We Are Looking For

• Previous experience supporting senior executives in a fast-paced environment.

• Proven ability to handle confidential information with discretion and professionalism.

• Exceptional organisational skills with the ability to manage multiple priorities simultaneously.

• Strong communication skills, both written and verbal, with the confidence to engage with senior stakeholders.

• Highly organised and detail-oriented, with a proactive approach to problem-solving.

• Resourceful and solutions-focused, with a knack for finding answers and getting things done.

• Adaptable and comfortable working in a dynamic, global business.

• Strong judgement, integrity, and professionalism.

• Confident learning and adopting new tools, systems, and technologies.

• Flexible and responsive when business priorities shift or support is needed outside standard hours.

What We Offer

• The opportunity to work alongside some of the best people in the industry

• Flexible working arrangements

• Birthday Leave

• Learning and development opportunities plus 5 days paid study leave

• Modern, collaborative workspaces

• Health and wellbeing initiatives

• Recognition through our Legend and Kudos programs

• Career growth opportunities across a global organisation

If you have any questions, please reach out to Megaport's Talent Acquisition Team at *******@megaport.com

NOTE: All Megaport business correspondence is conducted via our business email accounts (@megaport.com). If you have any concerns, please reach out to Megaport's careers team *******@megaport.com directly and we will verify the legitimacy of any communication. Megaport will not ask you to create an account via Microsoft teams, and does not associate with any email accounts under "@megaportau.com".

All applications will be treated in confidence.

Please see Part 2 of our Privacy Policy to see what information Megaport collects from job applicants, why, and how we store and use it. Note that you’re entitled to know what personal data of yours Megaport holds, to request updates, rectification, and in some circumstances restriction or deletion thereof if you object (you being entitled to withdraw your consent to our holding your information at any time). Please see Part 5 of our Privacy Policy for more details on this and how to contact Megaport's data protection officer if you have any further privacy-related questions. Candidates who meet the selection criteria will be invited to attend an interview. Strictly no Recruitment Agencies.