Onboarding & Mobilisation Coordinator

Onboarding & Mobilisation Coordinator

Brisbane or Perth | Full Time | Hybrid Working

Position Overview

We are seeking an experienced Onboarding & Mobilisation Coordinator to join our fast-paced People & Culture team. In this pivotal role, you'll be at the heart of the employee journey, ensuring candidates are seamlessly onboarded, compliant, and ready to commence work across our operations. You'll play a key role in delivering an exceptional candidate experience while supporting a growing business where no two days are the same.

This opportunity is perfect for someone who can hit the ground running and brings proven experience coordinating pre-employment medicals, compliance requirements, and site mobilisation activities. You'll have confidence liaising with medical providers, candidates, and internal stakeholders, while managing a high volume of onboarding activities with accuracy, urgency, and professionalism.

In return, you'll join a supportive and collaborative team that genuinely values flexibility, teamwork, and continuous improvement. With a hybrid work model of 3 days in the office and 2 days working from home, you'll enjoy the benefits of connection and collaboration while maintaining work-life balance. If you thrive in a fast-paced environment, love staying organised, and enjoy seeing candidates successfully mobilised to site, we'd love to hear from you.

Key Responsibilities

• Coordinate end-to-end onboarding and mobilisation activities for employees across multiple national sites.
• Book and manage pre-employment medicals, drug and alcohol testing, police clearances and other candidate assessments.
• Liaise with medical providers and stakeholders to ensure candidates progress through onboarding requirements in a timely manner.
• Collect, review and maintain compliance documentation including licences, qualifications, work rights and police checks.
• Coordinate online and site-based inductions and onboarding requirements.
• Maintain accurate candidate records and data integrity across HR and onboarding systems.
• Manage onboarding and mobilisation queries, providing exceptional candidate and stakeholder support.
• Partner closely with Talent Acquisition, Workforce Planning and operational teams to ensure successful mobilisation outcomes.

Experience

• Previous experience in onboarding, mobilisation, recruitment coordination, workforce administration or a similar role.
• Proven experience booking and coordinating pre-employment medicals and liaising with external medical providers.
• Experience working in a high-volume, fast-paced environment with competing priorities and strict deadlines.
• Experience managing compliance documentation and pre-employment screening processes.
• Exposure to mining, resources, FIFO, facilities management or project-based environments will be highly regarded.

Skills

• Exceptional organisational and time management skills.
• Strong attention to detail and commitment to accuracy and compliance.
• Excellent communication and stakeholder management skills.
• Ability to build effective working relationships across a broad range of internal and external stakeholders.
• Strong customer service focus and commitment to delivering a positive candidate experience.
• Confidence working across multiple systems and managing large volumes of administrative tasks.
• Ability to work independently, manage competing priorities and remain calm under pressure.
• Microsoft Office skills.

About Us  

Civeo Australia, a division of Civeo Corporation, provides workforce accommodation services globally. In Australia, Civeo has a national footprint of approximately 10,000 rooms across twelve villages in Queensland, New South Wales, and Western Australia. In addition, Civeo also operates approximately 16,500 rooms in client-owned properties in remote regions of Western Australia, South Australia and Queensland. With more than 40 years of experience, Civeo supports individuals who live and work away from home.   

We're committed to fostering sustainable partnerships and inclusive opportunities in all the communities we operate in. By actively engaging with Traditional Owners and First Nations Businesses, we're not just operating accommodation villages, we're nurturing relationships that honour the rich cultural heritage of the land.    

We're safe, welcoming, and proud to encourage Aboriginal & Torres Strait Islander people to join us.