Material Inventory Officer

The Role

Based in Western Sydney as an APS 4 Materiel Inventory Officer, you will play a key role in supporting Defence logistics operations through effective inventory, asset, procurement, and supply chain management activities. Working within an integrated workforce, you will maintain accurate materiel records, monitor inventory holdings, support procurement processes, and contribute to the efficient management of assets throughout their lifecycle.

You will organise and prioritise your workload, applying relevant policies, procedures, and legislative requirements to deliver quality outcomes. The role requires sound judgement, strong organisational skills, and the ability to research, analyse, and resolve moderately complex inventory, logistics, and financial matters.

You will work closely with internal and external stakeholders, building and maintaining effective working relationships while providing advice and administrative support on materiel management activities. Strong communication skills are essential, with the ability to communicate clearly and professionally, both verbally and in writing, within a team-focused environment.

Success in this role will be supported by experience in logistics, procurement, purchasing, or supply chain operations, along with strong financial management skills, including budgeting, expenditure monitoring, and cost analysis. Proficiency in financial and procurement systems, strong Microsoft Office skills (Word, Excel, Outlook, and PowerPoint), and exposure to SAP and its application in procurement, finance, inventory management, and reporting functions will be highly regarded.

As part of this Logistics Support Unit, you will be part of the Explosive Ordnance Maintenance Directorate (EOMD). This directorate plays a vital role in delivering the latest guided weapons for the Australia. You will be part of a team that is crucial to delivering the latest guided weapons for the Australian Defence Force (ADF). 

This role has been identified as requiring access to International Traffic in Arms Regulations (ITAR) controlled technologies. The ITAR is United States (US) law that controls the manufacture, sale, use and access of defence and military end-use articles on the United States Munitions List. It is the policy of the US to deny exports of ITAR controlled technologies to proscribed countries. This may also apply to access by persons who hold or have held a citizenship, or current permanent residency, of said countries. Defence utilises workforce mechanisms to mitigate these restrictions, which will require applicants provide details of all current citizenships and permanent residencies, as well as previously held citizenships. Defence collects citizenship details to confirm an applicant’s eligibility for the role and to maintain compliance with international obligations.

About our Team

EOMD is an integral part of GWEO Maritime & Maintenance Branch, which is part of the Guided Weapons & Explosive Ordnance (GWEO) System Division. Our team consists of various disciplines (including engineering, maintenance & technical inspection, project management, commercial, logistics, and corporate enabling services). We are located in Canberra, Penrith, Amberley, Melbourne and HMAS Stirling in Perth. Our focus is to acquire and sustain guided weapons and munitions for the Australian Defence Force.

GWEO Maritime & Maintenance Branch is dedicated to providing our staff with a diverse, manageable, and favorable work-life balance, with flexible working arrangements where practicable. We will also invest in your training and development to ensure your time with us is deeply rewarding, both personally and

professionally. We are committed to achieving a workplace culture that is inclusive and diverse; one that directly reflects the needs and scope for Defence's varied operational requirements.

Our people are capable, innovative, committed and diverse. We support an inclusive culture that emphasises respect and collaboration. In GWEO Maritime Branch, you will enjoy experiences and opportunities that, as an APS employee, you simply would not get with any other organisation. 

Our Ideal Candidate

The ideal candidate will demonstrate:

• Experience in logistics, inventory management, procurement, purchasing, or supply chain operations.
• Strong financial acumen, including budgeting, expenditure monitoring, cost analysis, and value-for-money decision making.
• Experience using SAP, to support procurement, finance, inventory management, and reporting activities.
• Proficiency in Microsoft Office applications, highlighting Excel, Word, Outlook, and PowerPoint.
• Strong organisational skills with the ability to manage competing priorities and meet deadlines.
• High attention to detail and a commitment to maintaining accurate inventory, asset, and financial records.
• Well-developed communication and stakeholder engagement skills, with the ability to build positive working relationships across all levels.
• Ability to work collaboratively within a team while also managing tasks independently.
• Strong analytical and problem-solving skills, with the ability to identify process improvements and efficiencies.
• Commitment to compliance, accountability, and adherence to policies, procedures, and governance requirements.
• A proactive and adaptable approach, with a willingness to learn and contribute to continuous improvement initiatives.

Security Clearance:

Applicants must be able to obtain and maintain a security clearance at Negative Vetting Level 1.

The Department of Defence employs around 18,000 Australian Public Service (APS) employees. Defence APS employees work in a wide variety of critical roles, Australia wide, enabling our three services Navy, Army and Air Force, to do their job. Defence has a range of Australian Public Service (APS) career opportunities that offer interesting, challenging, and unique work. Our workforce includes administrative support, accountants, intelligence analysts, engineers, policy advisors, graphic designers, lawyers, social workers, IT specialists and contract managers to name a few. We offer a rewarding career that includes professional development, work-life balance, recognition, a flexible and supportive work environment and a diverse workforce. To find out more about a career with Defence please visit https://www.defence.gov.au/jobs-careers