Executive Assistant (Full-Time or Flexible Hours Part-Time)

Who we are:

Victoria International Container Terminal (VICT) is Australia’s flagship automated terminal and a cornerstone of the Port of Melbourne. As a key subsidiary of ICTSI—a global powerhouse operating 34 terminals across 20 countries and 6 continents—VICT combines world-leading expertise with local innovation.

Located at Webb Dock East, VICT provides an essential capacity boost to the Port of Melbourne, supporting continued growth with a throughput capacity of 1.25 million+ TEU. Our strategic position on the bay side of the West Gate Bridge offers a critical advantage: we are the only terminal in Melbourne capable of servicing the newest generation of neo-Panamax vessels, ensuring faster berthing and unrivalled turnaround times for both imports and exports.

At VICT, we are leveraging global scale and cutting-edge innovation to redefine the future of maritime logistics.

Summary of the role:

We are looking for an Executive Assistant to join our dynamic team at the VICT to support the CEO & broader HR team, as well as employees, managers and supervisors across the business. We are looking for an individual who is proactive, highly organised and professional in their approach. The ideal candidate will be able to manage multiple tasks and priorities, maintain confidentiality, and communicate effectively with all levels of the organisation. We are open to candidates who would be interested in either full-time or part-time flexible hours for this role. The position is primarily office-based and is expected to be performed onsite, with occasional working from home arrangements available where operationally appropriate. If you thrive in a fast-paced environment and enjoy balancing executive assistance with HR responsibilities, we’d love to hear from you.

Key Responsibilities:

• Provide executive assistance to the CEO and CHRO as required to assist in the achievement of business objectives.
• Assist in daily management of diary, email, meetings & reservations for the CEO.
• Liaise with external stakeholders across different time zones.
• Manage all aspects of travel incl international and national for the CEO and SLT team.
• Working collaboratively with the Human Resources team, providing high level administration and support as well as onboarding of new starters.
• Manage company internal events such as annual and quarterly events and onsite BBQs etc
• Office management such as ordering supplies and liaising with office vendors.
• Processes requests in accordance with the delegation of authority. Tracks, monitors and records the appropriate process.
• Assist exec management team in general admin duties as required
• General hand – Tasks may include receiving deliveries, collecting guests from security hut to bring to main building, maintaining office stationery, answering and directing switchboard calls, printing / photocopying / scanning / data entry etc.
• Catering requests, set-up and set-down of meeting rooms

What’s in it for you?

We value innovation, teamwork, and a passion for excellence. VICT is proud to offer a supportive and inclusive workplace that celebrates equal opportunities, diversity and new standards in workplace safety for the industry, as well as competitive salary and benefits packages, and opportunities for growth and development.

Some of our employee benefits on offer are:

• Competitive remuneration package and benefits
• Free onsite, secure parking.
• Free EV Charging.
• Employee Assistance Program.
• Novated Leasing Options.
• 18 weeks paid parental leave.
• $750 Health and Wellbeing allowance per financial year.
• Access to Udemy, a world-renowned online learning platform, supporting your professional and personal development.
• Quarterly Townhall business celebration and communication updates.
• A chance to work for Australia’s only fully automated container terminal.
• Great Team Environment committed to continual improvement.
• Global-standard new facility with advanced tech and sustainable operations.
• Member of various industry bodies such as; Australian Logistics council, Shipping Australia Limited & Container Transport Alliance of Australia.
• Opportunities for Females to be a part of our Wayfinder partnership, to increase the visibility of your career in the supply chain and logistics industry.

Sustainability & Safety

VICT’s state of the art design and engineering delivers a highly sustainable container terminal to the Port of Melbourne. We have liaised regularly with various stakeholders, including our closest neighbours, and we are committed to delivering an environmentally responsible operation.

Safety is our priority. Stevedoring is a traditionally dangerous industry due to the constant changes in environment, therefore we take care to improve the conditions of our workers.

By harnessing the equipment and technology available at VICT, we have the potential to deliver a service to assist with the new provisions to ensure all components of the supply chain are compliant with allowable weights, vehicle dimensions, load restraint, driver fatigue, vehicle speed and maintenance.

Our Technology

VICT’s development delivers a leading global standard in modern container terminal design, innovation and operations, using best-proven technologies to deliver automated operations for both landside and shipside. Our technology brings the equipment to life, ensuring it all runs smoothly.

If this sounds like you and you want to continue your career in transport and logistics, or are looking to start your career with us, please APPLY via the link.

Must have unrestricted Australian working rights.