Administrative Officer

Work Type: Part Time (0.6 - 0.8 FTE)

Renumeration: $28.64- $31.19 per hour

Occupation: Administrative Officer

Location: Our head office is in Balcatta. Some work from home arrangements would be possible

Applications Close: Friday 14th August 2026

Commencement Date: October 2026 (or as soon as possible)

Job Description: https://educatedbynature.com/wp-content/uploads/2024/09/Administrative-Officer-JOB-DESCRIPTION.pdf

Are you passionate about fostering connection and community through nature? Do you thrive in a dynamic, supportive environment where your contribution truly matters? Educated by Nature is seeking a dedicated and organised Administrator to join our team.

About Us: At Educated by Nature, our mission is to build connections within nature that enhance the well-being and resilience of individuals and communities. Our vision is a world where nature's wisdom and children's authentic voices guide the creation of vibrant, connected communities.

We are a social enterprise dedicated to creating playful opportunities for people to engage deeply with nature and each other, fostering personal growth, community and cultural repair, and environmental stewardship. Through our programs and initiatives, we inspire a sense of belonging, promote well-being, and empower people to contribute positively to the world around them.

Your Role: As our new Administrative Officer, you will take on a multifaceted role that supports both program operations and executive functions. Your key responsibilities will include:

• Incursion Bookings and Customer Support:

  • Managing and processing all incursion bookings for schools and community groups, ensuring accuracy and clear communication.

  • Responding to enquiries about external programs, such as incursions, roving programs, and professional learning workshops.

  • Invoicing clients and assisting with post-event surveys and feedback management.

• Executive and Administrative Support:

  • Providing personal assistant support to the CEO, including calendar management, formatting documents, and preparing materials for meetings and events.

  • Assisting senior staff with calendar coordination and scheduling across the team.

• Financial Duties:

  • Processing payments, handling bill reconciliation, and maintaining accurate financial records in Xero.

  • Rostering staff and managing communication with team members using Deputy for scheduling and shift coordination.

Skills & Experience:

• Strong organisational and time management skills with the ability to prioritise effectively.

• Excellent communication abilities, both written and verbal.

• Meticulous attention to fine detail and the ability to follow complex processes with accuracy.

• Proficiency with Microsoft Teams, the Microsoft Office Suite, Xero, and Deputy for managing staff schedules.

• Experience in customer service and handling bookings.

• Interest or experience in automation and AI tools (desirable).

• Financial literacy, especially in reconciliation and invoice management.

What We Value: At Educated by Nature, we treat our team like family and believe in fostering growth through inclusion, positive feedback, and connection to our shared mission. We are committed to supporting your contribution to something bigger and providing a meaningful role within a connected, compassionate community.

How to Apply: Click the Apply Now button above.