Receptionist/Administration Officer

The Firm

Byers Scott is a relationship-driven firm, with a practical and commercial approach to providing services to our clients. We provide taxation, accounting and business advisory services to a diverse range of entitles across a broad industry base.

The Opportunity

We are looking for an experienced Receptionist/Administration Officer to join our firm in this part time role. This role is a job share position, working one week on, with the next week off, alternating with our current administration staff - effectively 9 days off, 5 days on.

This position would suit a person who can work independently and manage their time and prioritise work effectively in a fast-paced environment. Your role will include face-to-face interactions with clients and accountants alike so excellent communication skills are required.

Your role will include, but is not limited to the following:

• General office duties – including filing, scanning documents, responding to client’s emails, typing various letters as required and managing client documents in the office

• Managing the office reception desk – including answering phone calls, taking messages, booking appointments, and greeting clients

• Collection of mail from the company PO Box and office mailbox and management of all incoming and outgoing mail correspondence to clients (including ATO mail).

• Preparation, collation and packaging of Financial Reports and Tax Returns to send to clients via post or email.

• Maintaining the client database in APS/MYOB – adding new clients and updating client details

• Lodging tax returns using MYOB AE and handling client ATO queries via the ATO portal and phone

• Managing the corporate registry of client’s companies – including updating addresses, directors and shareholders, payment reminders and other updates as required in CAS and the ASIC Portal.

• Creation of client invoices – printing documentation for invoice creation and issuing and sending invoices to clients via MYOB.

Requirements

• Well-developed interpersonal and communication skills

• Proven record of experience in an administrative role – experience in accounting, taxation or financial services environments is highly desirable

• Excellent PC and Microsoft Office skills. Experience with MYOB, MYOB AE, APS and CAS are also highly desirable

• Ability to prioritise tasks, work well under pressure, and meet deadlines all with a high level of accuracy and attention to detail

• Professional personal presentation

• Work unsupervised or with minimal direction in a team environment

• Common sense approach to tasks recognising the importance of both the process and the outcome required

• A positive, collaborative attitude, show strong initiative, and a willingness to learn

Applicants with no previous reception and administration experience will unfortunately not be considered.

Only successful applicants will be contacted for an interview.