Office Manager

EvoBuilt is a luxury custom home builder in Melbourne’s east. We design and build healthy, high-performance homes for families who want a home that performs for decades, not just one that photographs well.
Our work is technically demanding and detail-driven. Building to that standard depends on a business that runs with the same precision behind the scenes: accurate numbers, clean records, and deadlines that are never missed. That’s what this role protects.
We’re a small, direct team. Everyone here owns their function properly, and everyone is accountable for it.
The Role
This is a hands-on finance and administration role reporting to the Managing Director. You will be the person who keeps EvoBuilt’s financial and compliance obligations accurate and on time, and the office running behind them.
Finance and compliance (the core of the role)
Weekly payroll processing in Xero, including superannuation and Payday Super complianceBAS and IAS preparation, review and lodgementAccounts payable and receivable, batch payments and BPAYInvoice entry and verification across Xero and Wunderbuild, with correct cost code allocationBank and account reconciliations, and monthly financial reportingSubcontractor payment approvals and weekly debt managementNew supplier setup, payment terms, bank detail verification and compliance documentation
Administration and people support
Employee file maintenance, leave, reimbursements and payroll adjustmentsWorkCover claimsCompany and trade insurance renewals and service provider insurance recordsOffice consumables, uniforms and supplier coordinationDocument control across Google Workspace and SystemsHubSupporting directors with scheduling, correspondence and client communication
What You Need
Essential
Minimum 3 years in a finance or office management role where payroll and BAS were yours, not someone else’sDemonstrated experience preparing, reviewing and lodging BAS and IAS — you will be asked to walk through your processAdvanced Xero: pay runs, superannuation, reconciliations, AP/AR. A short live Xero exercise forms part of the interviewHigh accuracy under deadline pressure, with the discipline to check your own workCurrent Victorian driver’s licenceAvailable to work on-site in Rowville, full-time
Desirable
Construction industry experienceWunderbuild similar construction management softwareCert IV in Accounting and Bookkeeping, or ICB/IPA membershipClickUp, HazardCo, SystemsHub
What We Offer
A defined role with clear KPIs and no ambiguity about what you own. Direct access to the directors. Annual performance-based salary review. A business building something genuinely worth building.