Accounts and Office Assistant - Part-Time

Department: Admin & Finance

Location: Sydney, Australia

Description

Oxford Economics Australia is a leading research and consultancy firm with a strong reputation for delivering cutting-edge economic insights and consultancy services. As one of the fastest-growing organizations in its sector, achieving over 20% annual growth for the past decade, we are now looking to hire Accounts and Office Assistant on a part time basis (3 days per week).

This position will perform a variety of Finance and Office Management tasks to support the growing Sydney office and the expansion of the business. The person will require excellent communication skills and be well organised carrying out all tasks in a professional and efficient manner.

This role is an integral part of Oxford Economics’ growth plans for Australia and New Zealand and is an exciting opportunity to join a fast-growing company at the forefront of the industry. This is an excellent opportunity for growth and relevant training courses would be provided for this role as required.

Key Responsibilities

Finance and Accounting – This will form the majority of the role

Timely entry and coding of Purchase invoices in the financial system, ensuring that all the approvals are in placeBe the first point of contact for PO review and approvalReview employee expenses to ensure that all the purchase receipts are provided and claims are in line with the approved PO amountsCredit card reconciliation, coding and entry in the financial systemPrepare weekly supplier and expenses payment runs and reconciliation in the financial systemFixed assets register management – capitalization, depreciation and disposal of the fixed assetsEnsure that staff completes their timesheets on a weekly basisPreparation of weekly utilization reportTimely issue of all client invoices and record them in the accounting system.Follow up on the outstanding debt on a regular basis.Allocation of the cash receipts in the accounting system and bank reconciliations.Work with the Business Development team to coordinate subscription renewal invoices, renewals on hold and cancellations.Assist with reviewing data for accuracy in the CRM System ‘Salesforce’ and cross-checking sales contracts to ensure they are issued by the correct legal entity. Ensure all sales are recorded on time in the CRM and Accounting system ‘SAP’.Managing the accounts mailbox.Any other ad hoc tasks and reporting required by the Head of Finance.This is not an exhaustive list; this role must be prepared to work as part of a team and assist or carry out other duties as requested during periods of high workloads, sickness, holidays and emergencies.

Office Management – This will be more ad hoc

Liaise with Building Management in relation to new security cards and other office matters.Stock management including ordering supplies for the office.Assisting with day-to-day tasks including answering and directing phone calls to relevant staff. Directing mail and deliveries.Point of contact for any special travel or accommodation needs are coordinated as required.

Required

Skills, Knowledge & Expertise

A desire to meet and achieve goalsAttention to detail and good numeracy skillsMust be highly organised and able to manage multiple tasks at onceSystems savvy – able to learn new systems quicklyMust have knowledge of Excel, Microsoft Word and PowerPointMust be a team player

Desired

Relevant work and/or internship experience within finance teamExcellent communication, interpersonal and presentation skillsAbility to establish credibility and build relationships with senior level professionalsEffective problem solving, time management and organisation skillsAbility to work well under pressureWorking knowledge of Accounting or CRM systemA Bachelor’s degree

Details

Start Date: September start would be idealDuration: Permanent role, Part-Time

Equal Employment Opportunity (EEO)

Oxford Economics is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.