Bookkeeper / Office Assistant

Full-time | 38 hours per week | Flexible start and finish times

About Us: 

VA Sciences is a STEM consultancy that is dedicated to providing evidence-based solutions to complex problems facing our Clients. Our team of experts in the fields of science, technology, engineering, and mathematics are equipped with the knowledge and skills needed to deliver cutting-edge solutions.

Our team is a blend of like-minded professionals who collaborate seamlessly to address intricate challenges. We are committed to fostering a workspace where every member feels valued, included, and empowered to contribute meaningfully.

At VA Sciences, we cherish individuals with a passion for problem-solving and a spirit of collaboration. We ensure our employees have avenues to explore and excel in areas they are passionate about.

We’re seeking a capable and motivated Bookkeeper / Office Assistant to join our team and provide additional support to the CFO and finance division. This role offers the opportunity to work across a variety of financial and administrative functions, contributing to both day-to-day operations and strategic business performance.

You’ll be involved in all areas of bookkeeping, reporting, and office support, helping to ensure the smooth running of the business and assisting with broader operational tasks.

Financial and Reporting

• Financial and cash-flow reporting

• Bank reconciliations

• Payroll processing (including Superannuation)

• Profit & Loss and Balance Sheet reporting

• Accounts payable and receivable management

• Monthly and quarterly financial reports to the CFO

• Asset register maintenance

• Development of monthly KPIs and performance reports

• Preparation of marketing data, export submissions, and forecasting support

• System and process improvements

Administration and Office Support

• General administrative assistance across all departments

• Booking travel, accommodation, and logistics for technical and management staff

• Liaising with suppliers, contractors, and service providers

• Assisting with documentation, record-keeping, and compliance tasks

• Managing incoming correspondence, calls, and scheduling for the CFO

• Providing PA support to the CFO as required

• Contributing to the coordination of team meetings and company events

Essential Skills & Experience

• Minimum 2+ years’ experience as a Bookkeeper or in a similar role

• Proven experience in payroll processing (including Superannuation)

• Strong communication and relationship-building skills, particularly with suppliers

• Excellent attention to detail and accuracy

• Experience preparing BAS/IAS

• Organised, proactive, and comfortable working across multiple priorities
  

Highly Regarded

• Proficiency in accounting and office software, including:

  • MYOB

  • Xero

  • Microsoft Excel

  • Outlook

• Experience in reporting, KPI development, or performance analysis

This is a varied and rewarding position for someone who enjoys both financial and administrative work. You’ll have the chance to support an experienced CFO, contribute to improving systems and processes, and play a key role in the daily success of a growing, professional business.