Administration Assistant

• Malvern Location | Hybrid (2 days from home)
• Full – Time Position
• Generous non-for-profit Salary Packaging – increase take home pay!

The Role

In this important role as an Administration Assistant at mecwacare, you will provide essential administrative support to the Information Technology team, helping ensure day-to-day processes are accurate, efficient and well-coordinated. You will support end-to-end procurement activities including obtaining quotes, processing orders, invoices and payments, preparing Capex and payment requisitions, monitoring expenditure and liaising with external vendors. You will also maintain accurate mobile phone and IT asset records, assist with reporting and documentation, and provide general administrative support to the team. Through your attention to detail and organisation, you will contribute to efficient IT operations and continuous improvement of administrative processes.

About You

You are a proactive, organised and detail-oriented administrative professional who takes pride in delivering accurate, timely and high-quality support. You are comfortable managing invoices, purchase orders, vendor correspondence and financial documentation, and can effectively coordinate multiple tasks while maintaining accurate records and meeting required timeframes. With strong communication and stakeholder management skills, you are confident liaising with external vendors and supporting internal teams to resolve queries and keep processes moving. You demonstrate sound attention to budgets, approvals and organisational procedures, along with a willingness to identify opportunities for improvement. Previous experience within the aged care sector would be highly regarded.

What you bring

• Process invoices and maintain accurate records of payment details.
• Obtain and assess vendor quotes and place orders in accordance with approved processes.
• Prepare Capex and Payment Requisition Forms accurately and in a timely manner.
• Manage and coordinate the end-to-end procurement process, including obtaining quotes, securing approvals, placing orders, tracking work completion, processing invoices and ensuring payments are completed.
• Monitor expenditure and budgets to ensure all orders and purchases are within approved budget allocations.
• Liaise with external vendors to obtain quotes, coordinate orders, resolve queries and ensure the timely delivery of goods and services.

Desirable Criteria

• Aged Care Industry Experience
• Demonstrated experience in providing administrative support.
• Strong skills in Microsoft Office.
• Excellent communication skills and a strong customer focus.
• Proactive approach to work and the ability to take initiative.
• High level of organisation skills.

Why work for us? Be part of work that truly makes a meaningful difference.
  
mecwacare is a leading not-for-profit organisation that has been supporting Victorians for more than 65+ years. We are a values-based, care-driven organisation that provides residential, community and in-home nursing, care and support services for the elderly and people living with a disability. mecwacare supports more than 20,000 people each week across greater Melbourne and regional Victoria. We are a rapidly growing organisation with a diverse workforce of more than 4200 employees and 500 volunteers, representing 89 nationalities and speaking 100 languages.
  
We strongly encourage applications from individuals of all ages, genders, abilities, cultural and linguistic backgrounds, as well as Aboriginal and Torres Strait Islanders.
  
What do we offer?

• Work Life Balance and Hybrid Flexible Working.
• Not for profit Salary Packaging benefit up to $15,900 and Meals Card up to $2,700.
• Employee Assistance Program alongside awards and recognition
• Range of other benefits and discounts.

To apply: Please submit your application alongside a Cover letter addressing position requirements. We do not accept applications via email.

All successful candidates must possess or be willing to undergo and pass a National Police Check and other relevant checks.
  
Apply early! This role may close sooner than the listed closing date if we find the right candidate – so if interested, please apply early.