Administration Assistant (Part-Time)

ADEC Kedge | Hobart, TAS

ADEC Kedge is a specialist marine surveying and naval architecture business and part of the global ADEC Innovations group. Together, we deliver professional technical services that support Australia’s maritime, infrastructure and environmental sectors.

As part of the ADEC Innovations family, Kedge contributes significant expertise to the Blue Economy through high-quality marine surveying, naval architecture and related professional services.

https://www.kedge.com.au/

We are seeking a proactive and highly organised Administration Assistant to provide administrative support across our marine surveying and naval architecture operations.

Reporting to the Operations Manager you will be responsible for coordinating bookings, supporting our field-based surveyors, liaising with clients, managing enquiries and ensuring the smooth day-to-day administration of the business.

This is a varied role where no two days are the same, making it ideal for someone who enjoys working in a busy, customer-focused environment.

·       Coordinate client bookings and survey schedules.

·       Liaise professionally with clients, customers and field-based surveyors.

·       Respond to telephone and email enquiries in a timely and friendly manner.

·       Provide administrative support to the Operations Manager.

·       Maintain accurate administrative systems and records.

·       Prepare correspondence, documents and reports.

·       Assist with invoicing and general office administration.

·       Support the efficient day-to-day operation of the Hobart office.

·       Contribute positively to a collaborative and growing team environment.

You are someone who enjoys helping people, thrives on being organised and takes pride in delivering exceptional customer service.

You will ideally possess:

·       Outstanding written and verbal communication skills.

·       Exceptional customer service skills.

·       Excellent organisational and time management abilities.

·       The ability to prioritise multiple tasks and work independently.

·       A proactive, reliable and self-motivated approach.

·       Strong attention to detail.

·       Advanced skills in Microsoft Office (Word, Excel and Outlook).

·       Confidence learning and using business systems and technology.

·       A collaborative, positive attitude and willingness to support the wider team.

·       Experience using Xero preferred, however, MYOB or Quickbooks, would be considered.

·       Exposure to AMSA and MARS Interface.

·       Previous administration experience within a small business.

·       Experience coordinating bookings or scheduling field staff.

·       Exposure to professional services, engineering or technical environments.

·       A supportive and friendly team environment.

·       Modern offices located in Tasmanian Technopark in Dowsing Point, Hobart.

·       Free Onsite Parking

·       A diverse role with genuine variety and responsibility.

·       Flexible working arrangements by agreement.

This is initially a part-time position, however additional hours may become available as the business continues to grow. Flexibility to cover staff absences and holidays will be highly regarded. We welcome applications from candidates seeking flexible working arrangements, provided these align with operational requirements.

Start date is October 2026.

Joining ADEC Kedge means becoming part of a respected specialist business backed by the global capability of ADEC Innovations. We value integrity, professionalism, collaboration and continuous improvement, and we’re committed to creating an environment where our people can grow professionally while contributing to meaningful work supporting Australia’s maritime industry.

If you’re an organised, customer-focused administration professional looking to build your career with a growing and respected business, we’d love to hear from you.

Please submit your resume together with a brief cover letter outlining your suitability for the role.

ADEC Innovations is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive workplace where everyone is respected and supported.