Office Administrator

Are you a gun office professional looking to grow and take ownership of a successful and growing trades business?

We only interview the best candidates and if you are successful, you will enjoy the following benefits:

• Flexible work arrangements – 25-30hrs per week, ideal for within school hours or whatever days suit your family/lifestyle

• Supportive leadership & positive culture

• Paid Day Off for your Birthday

• Training, growth & real career development

• Modern systems & a professional, friendly environment

Turnco Building and Maintenance are on the prowl for a new superstar, part-time office manager!

We’re a skilled, hardworking team dedicated to quality work across residential and light commercial carpentry and building projects in Newcastle and Lake Macquarie, NSW, with our office located in Warners Bay. We take pride in delivering work that lasts, communicating openly with our clients, and maintaining a safe, positive, and well-organised work environment.

As our Office Manager, you’ll be essential in keeping our operations efficient and supporting both our onsite crews and office staff to help us deliver the best outcomes every day.

Here’s why working with us will be the best career move you ever make:

·       25-30 hours per week – ideally as 5-6 hours per day, 5 days per week (ideal for within school hours) but open to a different arrangement if that’s what suits your family

·       Earn up to $30-38 per hour for the right candidate –we pay top rates

·       No weekend work EVER

·       Regular pay reviews based on performance and KPI’s – if you are doing a great job, we make sure its rewarded

·       All uniforms provided

·       Early knock off Friday, every week – Finish at 1:30pm

·       A paid day off for your birthday

·       A boss who looks after you and genuinely cares about ensuring you can balance work with family/life commitments – we encourage you to speak with our other staff members to confirm this!

What You’ll do

·       Be the key point of contact for client calls, emails, bookings, quotes and job updates

·       Help with Managing client enquiries and keep Job Management System up to date

·       Invoicing, accounts receivable/payable, bank reconciliation & Support payroll -you will need to be comfortable chasing money on occasion

·       Managing offshore virtual assistance and any further office staff hired (currently only a VA)

·       Keep financial records accurate and help prepare weekly and monthly reports

·       Maintain employee and subcontractor records, licenses, certifications & onboarding requirements

·       Track job progress, labour hours, and assist with internal reporting

·       Data hygiene, compliance tasks & assist with insurance claims.

·       Keep the office running smoothly—filing, supplies, basic IT support

What we're Looking For

·       Strong communication skills – the ability to be friendly but firm

·       Confident with computers (Tradify/Pipedrive/Xero ideal but we'll train!)

·       Intermediate MS Office skills required to effectively manage administrative tasks

·       Friendly, fun and proactive attitude

·       An organised person who wants to really OWN their role – we would love someone who knows more than we do and want to be involved in developing processes

·       Someone who enjoys helping a team succeed and wants to grow with us

·       Minimum 2+ years of work experience required, ultimately someone who has extensive office experience and is keen to bring their knowledge to grow and support the business

·       Experience with invoicing and financial reporting is a plus!

·       Previous experience working alongside the trades sector is preferred but not required.

If this sounds like a bit of you, send your resume and a short email telling us why you’re the right person for this job TODAY. Send your email to ••••@turncobuilding.com.au.

If you want to check out the cool stuff we do, head over to https://www.instagram.com/turncobuilding/