Office Administrator

About the Role

We're an established business with over 20 years in the industry, now at an exciting point of growth. We've recently moved into brand new offices in Glendenning, and we're looking for an organised, friendly, and reliable Office Administrator to join our team. This role is the first point of contact for our office and provides essential day-to-day administrative support across the business.

It's a great opportunity for someone who enjoys variety, likes keeping things running smoothly behind the scenes, and takes pride in a well-organised, welcoming office environment. You'll be a key part of the team, handling the everyday tasks that keep the office and business running efficiently.

Key Responsibilities

Reception & Front-of-House

• Greet visitors and manage front-of-house presence

• Answer and direct incoming phone calls

• Manage incoming and outgoing mail, deliveries, and couriers

Office Support

• Maintain kitchen, meeting rooms, and shared office spaces to a high standard

• Ensure office supplies are stocked and accessible, and help manage vendor orders

• Assist with data entry, document formatting, printing, and filing

• Maintain basic filing systems and document organisation

• Support basic IT coordination (e.g. liaising with IT providers, setting up devices)

Administrative Assistance

• Provide general day-to-day administrative support across the business

• Assist team members across the business with ad hoc tasks as required

• Help prepare documents, reports, and correspondence when needed

• Support the coordination of meetings, including room setup and basic scheduling

• Assist with basic data entry and filing of invoices and expenses

HR & Onboarding Support

• Assist with preparing onboarding materials (workstations, systems access, etc.)

• Support timesheet collection and basic record-keeping

• Help maintain employee records in line with company processes

About You

• Previous experience in an office administration, reception, or customer service role preferred

• Strong organisational skills and attention to detail

• A friendly, professional manner and confident communication skills

• Comfortable juggling multiple small tasks and shifting priorities

• Proficient with Microsoft Office (Word, Excel, Outlook)

• A proactive, can-do attitude. Happy to pitch in wherever needed

• Reliable and trustworthy with the ability to handle information sensitively

What We Offer

• Flexible working hours for the right candidate

• Supportive team environment

• Opportunity to grow within the role as the business expands

Call Hanna (0479 196 ***) to hear more about the opportunity.