Executive Assistant

About Nexis

We’re a values-driven organisation with a high-performing team that genuinely cares about our people, clients, and the quality of the work we deliver. We value initiative, ownership and continuous improvement, while maintaining a friendly, supportive and collaborative culture.

What you can expect at Nexis

• A supportive, high-performing team

• Genuine professional development and career progression opportunities

• Performance-based incentives

• Variety across clients, teams and projects

• Exposure to a broad range of accounting, compliance and business activities

• A modern office environment

• A culture that rewards initiative, contribution and performance

About the Role

We are looking for an experienced, proactive highly organised and adaptable Executive Assistant (EA) to support our Canberra Office Director.

This isn't a traditional Executive Assistant role. Alongside providing high-level support to the Director, you'll be involved in client delivery, client compliance obligations, business operations and firm-wide projects. It's a varied role for someone who enjoys being across the detail, solving problems and keeping things moving.

No two days will be the same. You'll work closely with the Director while collaborating with team members across our Canberra, Brisbane and Philippine offices. You'll need to be comfortable managing competing priorities, adapting quickly as priorities change and proactively identifying what needs to happen next.

You'll move seamlessly between managing the Director's workflow and schedule, supporting clients liaising with the ATO, supporting compliance activities, coordinating client administration and contributing to broader business projects.

Strong communication skills, attention to detail and a solutions-focused mindset will be essential in ensuring client confidentiality and priorities are managed effectively and work is delivered accurately and on time.

You'll also be part of our Client Delivery Team (CDT), working alongside administrators and managers to support our accounting and bookkeeping teams and ensure the smooth and timely delivery of client services and compliance projects.

This is an opportunity for someone who wants to be more than an administrator. It is for someone who thrives on variety. Someone who wants to become a trusted and valued part of the business, take ownership and continue developing their career.

Why You'll Love This Role

This role offers the opportunity to work closely with a senior leader while gaining broad exposure across the firm.

You'll develop your skills across:

• Executive and diary management

• Client service and communication

• Accounting and compliance administration

• ATO and ASIC correspondence and processes

• Business operations and process improvement

• Firm-wide projects and initiatives

For the right person, this role can provide a strong foundation for the next stage of your career, with opportunities to broaden your responsibilities and grow within the firm.

If you're someone who enjoys being trusted with responsibility, solving problems, staying one step ahead and making a real difference to how a team operates, this could be the role for you.

What You'll Be Doing

Executive & Director Support:

• Managing and monitoring the Director's inbox and correspondence

• Coordinating and overseeing the Director's calendar and schedule

• Managing competing priorities, follow-ups and requests

• Proactively supporting the Director to keep priorities moving and deadlines on track

Client & Compliance Support:

• Supporting the processing and coordination of compliance work to meet client and ATO obligations

• Responding to incoming calls and ensuring requests are appropriately actioned

• Reviewing and actioning ATO correspondence in a timely manner

• Liaising with external agencies including the ATO and ASIC

• Managing and processing invoices for client work

• Assisting with client queries and supporting accountants and bookkeepers

• Supporting client onboarding and offboarding

• Ensuring client ASIC compliance requirements are maintained

• Assisting with entity incorporations and related administration

Business & Operations

• Supporting projects and initiatives across the firm

• Working collaboratively with administrators, managers and accounting teams

• Identifying opportunities to improve and streamline processes

• Helping manage workflow and ensure work is completed accurately and on time

• Taking ownership of tasks and seeing them through to completion

About You

We're looking for someone who:

• Has proven experience in an Executive Assistant, Senior Administration or similar role, ideally within professional services or accounting

• Has experience supporting senior executives and managing complex calendars, correspondence and competing priorities

• Is highly organised, proactive and able to anticipate what needs to happen next

• Is confident communicating with clients, senior team members and external agencies such as the ATO and ASIC

• Has excellent written and verbal communication skills and a professional approach

• Is comfortable working across multiple systems and learning new technology quickly

• Takes ownership, uses initiative and can work independently with minimal supervision

• Enjoys variety and is comfortable moving between executive support, client administration and business projects

• Has strong attention to detail and takes pride in producing accurate, high-quality work

• Is motivated to develop their career and contribute to a high-performing team

Experience & Skills

The following experience would be highly regarded:

• 2+ years' experience working in an accounting practice in a similar role, or 3+ years' administration experience within a professional office

• Experience with Xero and/or XPM

• Experience dealing with the ATO and using the ATO porta

• Strong Microsoft Office skills

• Experience managing projects or streamlining processes

• Experience working with clients, managers and senior executives

Experience with Xero, XPM and the ATO is desirable but not essential. We're more interested in finding someone with the right approach, capability and willingness to learn.

What We're Offering

A salary package between $89,600 to $112,000 based on experience, along with performance-based incentives and genuine opportunities for career development and progression.

Ready to Join Nexis?

If you're looking for a role where you can make an impact, take ownership and continue to grow your career, we'd love to hear from you.

Please submit your resume and a tailored cover letter explaining why you believe you're a strong fit for the role.

In your cover letter, we'd like you to highlight:

• Your experience providing proactive executive support to senior leaders, including managing competing priorities, complex schedules and anticipating their needs.

• Your experience providing administrative support within professional services or accounting.

• An example of how you've managed competing priorities, high volumes of correspondence or a complex workflow.

• Why you believe your experience, strengths and approach make you a strong fit for this role and Nexis.