Business Coordinator/Administrator

About the Role
We are currently seeking a highly organised and proactive Business Coordinator/Administrator to support the Senior Leadership team ensuring the efficient operation of the office and helping leaders focus on key business priorities.
This role is ideal for a motivated professional who excels at coordinating activities, discretion, professionalism, ability to manage multiple priorities in a fast-paced environment and maintaining strong stakeholder relationships.

When you work for us, you get the chance to join over 55,000 people all driven by a common purpose your partner for sustainable energy solutions. We’re excited about the challenges ahead. If you ask us, there’s never been a more rewarding time to work in the energy and resources sectors.

Who we are
As an international subsidiary of the SPIE Group present in over 30 countries in Europe, Africa, Asia Pacific, the Middle East and North America, SPIE Global Services Energy operates across the entire energy production infrastructure value chain, from Design to maintenance.

SPIE Global Services Energy helps players in the oil, gas and renewable energies industries improve the technical performance of their infrastructure, increase their energy efficiency and reduce their carbon footprint.

This role sits within in our Power Services division which provides operations and maintenance services to over 30 power generation assets across Australia.

Guided by our vision – working together to deliver a sustainable and low-carbon energy future – SPIE Power Services is a leading asset management partner for complex and critical infrastructure.

Trusted for performance – Managing today, protecting tomorrow, Safe hands, Simple Solutions.

Join us and help drive innovation and sustainability in our projects.

What you’ll do

• Manage calendars, appointments, and meeting schedules.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and expense reporting.
• Manage office facilities and leases across the business.
• Manage the Company motor vehicle fleet.
• Organize and facilitate meetings, including agenda preparation, minute-taking, and follow-up on action items.
• Handle confidential and sensitive information with the utmost discretion.
• Screen and prioritize communications, including emails, phone calls, and requests.
• Coordinate special projects and support business initiatives as required.
• Assist with budget tracking, procurement, and administrative processes. 
• Maintain efficient filing systems, records, and documentation.

What you’ll have

• Proven experience as an Administrator, Personal Assistant, or similar administrative role supporting senior leadership.
• Excellent organizational and time management skills with strong attention to detail.
• Outstanding verbal and written communication abilities.
• Strong proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to manage competing priorities and work independently with minimal supervision.
• Strong problem-solving and decision-making capabilities.
• Professional demeanor with excellent interpersonal skills.
• Self driven
• High level of integrity and confidentiality.

Moving Forward together
As a leading global asset management partner, we’re creating a workplace where people feel valued, supported and empowered to thrive.
We put safety and wellbeing first, genuinely care about our people and offer opportunities to grow your career across our global organisation.

We embrace different perspectives, encourage people to be themselves and support flexibility that helps balance work and life.

Join a team where you can be yourself, make an impact and enjoy the journey.

Please note that our recruitment process includes standard background checks, which may involve a pre-employment medical assessment. In certain cases, candidates may also be required to provide a valid police clearance certificate. These steps help ensure we maintain a safe and compliant workplace.
Additional information

• Performance - Make an impact and see your contribution count.
• Proximity - Join a connected team built on strong relationships.
• Responsibility - Take ownership, bring ideas and shape outcomes.