Administrative Assistant

Qualifications•2+ years of administrative service experience•Detail-oriented, with superior organizational skills•Multitasking and Time Management skills•Ability to work independently to complete assignments•Strong written and verbal communication skills•Good work ethic and willingness to learn new methods | 

Responsibilities
•The HVAC Install Admin Assistant position is responsible for performing all administrative support related to the HVAC Installation Department
•The ideal candidate will be a hard-working professional able to undertake a variety of administrative support tasks and work diligently under pressure
•Work closely with vendors to retrieve quotes for customer estimates
•Enter and track purchase orders and invoices
•Order permits and inspections and maintain the progress of jobs
•Assist with the invoicing process, bookkeeping procedures and collections, and preparation of estimates and service requests
•Maintain office, HVAC Installation jobs, and estimate schedules, make any necessary scheduling adjustments with dispatch and coordinate directly with customers
•Assist management with material orders and tracking
•Provide support to HVAC field technicians
•Track repairs and work completed in trade software, Service Titan
•Work closely with lead HVAC Installation coordinators and managers on all other administrative duties

At Aire Serv®, we’re a proud team of uniformed experts who work hard to be the leaders in the industry – and take the time to do the job right. We believe that hard work should be compensated. So the more you work and the better you perform, the more you’ll take home. The very best surround themselves with the best, apply today and be amongst them.