operations administrator

Location: Woolloongabba, Brisbane, QLD
Employment Type: Full Time

AccessAble Services Qld is part of the AccessAble Group, proudly delivering specialist height access and commercial building services throughout Queensland for over 20 years.

We specialise in commercial glazing, façade remediation, waterproofing, rope access, height safety and external building maintenance. Working with many of Queensland’s leading builders, property owners and facility managers, we deliver complex maintenance and remediation projects on some of the state’s most recognised commercial buildings.

Our highly skilled technicians are accredited by the Industrial Rope Access Trade Association (IRATA), ensuring every project is completed safely, efficiently and to the highest industry standards.

Due to continued growth, we are seeking a highly organised and proactive Operations Administrator to join our Brisbane office.

The Operations Administrator is a full-time, office-based position responsible for supporting the day-to-day operations of the business. Working closely with the Directors, Project Managers and field teams, you will coordinate administrative and operational activities to ensure projects are planned, resourced and delivered efficiently.

This is a diverse role suited to someone who enjoys working in a fast-paced construction environment, can manage multiple priorities and takes pride in keeping projects organised from enquiry through to completion.

• Coordinate daily and weekly schedules for field personnel.

• Assist with planning labour, plant, equipment and material requirements.

• Liaise with clients regarding project scheduling, site access and project updates.

• Coordinate subcontractors, suppliers and deliveries.

• Monitor project progress and communicate scheduling changes.

• Support resource allocation across multiple projects.

• Assist with preparing quotations, tenders and job costings.

• Review project documentation, drawings and scopes of work.

• Obtain supplier and subcontractor pricing.

• Raise purchase orders and assist with project invoicing.

• Track project variations and maintain accurate project records.

• Prepare reports and operational documentation for management.

• Manage incoming enquiries and customer communications.

• Create and maintain jobs within CRM and project management systems.

• Maintain project files, compliance documentation and correspondence.

• Ensure accurate record keeping for billing, compliance and reporting.

• Support continuous improvement of operational processes.

• Provide general administrative support to the management team.

To be successful in this role you will possess:

• Previous experience in operations administration, project administration or construction administration.

• Experience using CRM, scheduling or job management software.

• Strong computer skills, including Microsoft Outlook, Word and Excel.

• Excellent organisational and time management skills.

• Strong written and verbal communication skills.

• High attention to detail and accuracy.

• The ability to manage multiple priorities in a fast-paced environment.

• A proactive, solutions-focused approach with excellent problem-solving skills.

• A professional and confident manner when dealing with clients, suppliers and subcontractors.

• Experience within commercial construction, glazing, façade remediation, building maintenance or industrial services.

• Ability to read construction drawings and specifications.

• Experience preparing quotations or supporting estimating functions.

• Knowledge of project coordination and resource scheduling.

• Relevant Certificate or Diploma in Business Administration, Operations or a related discipline, or equivalent industry experience.

• Competitive salary based on experience.

• Secure, full-time employment within a growing Queensland business.

• Opportunity to work on some of Queensland’s most recognised commercial buildings.

• Ongoing training and professional development.

• Career progression into operations, project coordination or estimating.

• Supportive and collaborative team environment.

• Modern office based in Woolloongabba.

At AccessAble Services Qld, we pride ourselves on delivering quality workmanship, exceptional customer service and innovative access solutions. We invest in our people and foster a collaborative culture where initiative, professionalism and continuous improvement are valued.

If you’re looking for a long-term career with a respected industry leader and enjoy being part of a team that delivers outstanding outcomes, we’d love to hear from you.

Apply now by submitting your resume and a cover letter outlining your relevant experience and why you would be a great fit for our team.