[Hybrid] Corporate Secretarial Executive

Key Responsibilities

• Manage a portfolio of corporate secretarial clients and act as their primary point of contact.

• Provide company secretarial and corporate governance support to a portfolio of local and international entities.

• Lead and coordinate client onboarding activities, ensuring timely completion of required documentation and compliance checks.

• Prepare, review, and process engagement letters, proposals, and corporate secretarial documents.

• Maintain strong client relationships and deliver excellent client service.

• Coordinate annual compliance requirements, including annual reviews, business registration renewals, and statutory filings.

• Ensure client reporting deadlines and regulatory obligations are met within agreed timelines.

• Prepare board resolutions, minutes, statutory forms, and other company secretarial documentation.

• Maintain and update statutory registers, corporate records, and client databases.

• Work closely with internal teams regarding client billing, invoicing, and operational matters.

• Support process improvements and contribute to service excellence initiatives.

• Mentor and guide junior team members where required.

• Undertake additional duties and projects as assigned.

Key Requirements

• Bachelor's Degree, Diploma, ICSA qualification, or equivalent professional qualification.

• Minimum 3-5 years of relevant corporate secretarial experience, preferably within a professional services environment.

• Strong knowledge of corporate governance principles and statutory compliance requirements.

• Experience managing corporate secretarial portfolios and interacting directly with clients.

• Familiarity with company secretarial software and corporate databases is an advantage.

• Strong understanding of regulatory and compliance obligations.

• Excellent organizational skills with strong attention to detail and accuracy.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Strong interpersonal, communication, and stakeholder management skills.

• Proficiency in written and spoken English.