WE’RE HIRING: EXECUTIVE ASSISTANT & STARTUP OPERATIONS COORDINATOR

Luxury Skincare & Aesthetic Medicine | Melbourne CBDAn exciting opportunity is available to work directly with the founder of a growing, doctor-led cosmetics and aesthetic medicine group.This is not a conventional receptionist or purely administrative position. We are looking for an intelligent, highly organised and resourceful person who wants to help build a distinctive Australian luxury skincare brand while supporting projects across cosmetic medicine, professional education and events.You will become the founder’s trusted operational partner—helping transform ideas into well-organised, completed projects.KEY RESPONSIBILITIES• Supporting the founder with priorities, correspondence, scheduling and follow-up• Coordinating cosmetic product development, packaging, manufacturers and suppliers• Monitoring orders, inventory, deliveries and project timelines• Supporting e-commerce operations and customer communication• Coordinating product launches, professional trainings, awards and special events• Preparing presentations, documents, spreadsheets and project plans• Liaising professionally with doctors, clinics, suppliers and business partners• Assisting with marketing coordination, social media content and brand presentation• Creating practical systems so that projects remain organised and nothing is overlooked• Researching opportunities and independently resolving day-to-day operational issuesABOUT YOUYou are proactive, polished and exceptionally reliable. You do not wait to be reminded—you anticipate, follow through and take pride in completing work to a high standard.You will ideally have:• At least three years’ experience in executive assistance, operations, project coordination, beauty, skincare, medical aesthetics or a premium consumer brand• Excellent written and spoken English• Strong organisational skills and meticulous attention to detail• Confidence communicating with senior professionals and international suppliers• Experience with Microsoft Office or Google Workspace; Shopify and Canva experience would be advantageous• Good commercial judgment and the ability to manage several priorities• Discretion, maturity and respect for confidential information• Genuine interest in skincare, aesthetics, luxury branding and business development• A long-term mindset and enthusiasm for growing with the organisationWHAT WE OFFER• Direct involvement in developing an emerging Australian luxury skincare brand• Varied and meaningful work across cosmetics, medicine, education and events• Considerable responsibility, autonomy and opportunity for professional growth• A creative, entrepreneurial environment where strong ideas are valued• Melbourne CBD location with some flexibility after the initial training period• Initially three days per week, with the possibility of increasing as the business grows• Approximately $40–$48 per hour plus superannuation, depending on experienceHOW TO APPLYPlease send:Your CVA brief introduction written in your own wordsAn example of a project, system or business process you personally improvedYour availability and preferred working daysYour salary expectationsShortlisted applicants will be invited to an interview and a paid practical assessment.Please apply only if you are seeking a meaningful, long-term role and enjoy working closely with a fast-moving and ambitious founder.#HiringMelbourne #ExecutiveAssistant #OperationsCoordinator #BeautyJobs #SkincareCareers #CosmeticsIndustry #StartupJobs #MelbourneJobs #AestheticMedicine