Administrative Coordinator

About Alma

At Alma, we don’t just follow trends, we lead revolutions. As a global powerhouse in medical aesthetic innovation, we are transforming how clinics deliver results and redefining what is possible in patient care.

With a presence in over 90 countries and recognised as the largest laser company in the aesthetic arena, Alma continues to experience exponential growth. Our technologies, from laser and light-based platforms to radio frequency and ultrasound, are trusted by top practitioners around the world.

Be part of the movement.
At Alma, we don’t just deliver devices, we empower success through innovation, education, and real clinical outcomes. We go beyond the expected, and we are looking for our next superstar who is ready to grow beyond with us.

About the Role

Alma Lasers Australia is seeking a highly motivated, organised, professional, and personable Administrative Coordinator with strong communication and interpersonal skills to join our team.

In this role, you will play a key part in supporting the continued growth of the Alma brand by facilitating effective communication between internal departments, customers, vendors, and external stakeholders within the office and the medical aesthetics market.

We are looking for a detail-oriented and process-driven individual who is agile, adaptable, and able to confidently manage multiple priorities within a fast-paced environment. The ability to quickly learn and adapt to internal systems, including CRM, ERP, and eLearning platforms, will be highly valued

Key Responsibilities

• Manage reception duties, including answering and directing phone calls

• Meet and greet visitors, clients, and employees in a professional and welcoming manner

• Act as the primary point of contact for office maintenance requests and coordinate repairs as required

• Manage incoming and outgoing deliveries and liaise with couriers

• Oversee office and kitchen supplies, with occasional involvement in catering arrangements

• Coordinate domestic travel as required

• Liaise with customers and vendors to support day-to-day administrative coordination

• Establish and maintain accurate customer and vendor records

• Generate sales orders and support administrative coordination activities

• Provide administrative and coordination support to the Operations team as required

• Assist in maintaining a professional, organised, and well-presented office environment

Desirable Skills and Experience

• Previous experience in administrative and/or coordination roles, demonstrating strong organisational capability

• Proficiency in Microsoft Office, particularly Outlook, Word, and Excel

• Exposure to CRM and ERP systems (e.g., Salesforce and NetSuite) is highly advantageous

• Strong organisational and multitasking skills, with the ability to manage competing priorities

• Excellent written and verbal communication skills

• Ability to work both independently and collaboratively within a team environment

• High attention to detail with strong problem-solving skills

• Effective time management and the ability to meet deadlines

Why You Will Love Being Part of Alma

At Alma, you are joining a global organisation with an engaged, collaborative ANZ team that values professionalism, development, and excellence.

You will enjoy:

• Clear career progression pathways

• Structured onboarding and ongoing professional development

• Access to world-leading technologies and global training resources

• Planned operational support

• A supportive and cross-functional team environment

• Opportunities to work closely with leading clinics and KOLs

• Onsite gym facilities and secure parking at our Mascot headquarters