Administration Assistant

Part-Time | 3 Days per Week | Opportunity to Grow Full-Time

Prestige Refrigeration and Air Conditioning is looking for a capable and proactive Administration Assistant to join our growing team.

This is a varied, hands-on role where you’ll be at the centre of our day-to-day operations — coordinating jobs, keeping schedules on track, ordering materials and making sure our team has the right information at the right time.

The role is initially 3 days per week, with the opportunity to grow into a full-time position for the right person.

What You’ll Be Doing

No two days will be exactly the same. Your responsibilities will include:

• Scheduling service and project jobs

• Keeping shared calendars accurate and up to date

• Managing jobs and information within Simpro

• Ordering materials and coordinating with suppliers

• Creating and updating service jobs and maintaining accurate records

• Data entry and general administration

• Communicating with technicians, suppliers and customers

• Following up outstanding information, materials and job requirements

• Assisting upper management with other ad hoc administration tasks.

What We’re Looking For

We’re looking for someone who can hit the ground running and understands how a busy trade business operates.

Ideally, you’ll have:

• Previous administration experience in a trade, HVAC, electrical, plumbing, construction or similar business is preferred but not essential

• Simpro experience

• Experience ordering materials and dealing with suppliers

• Excellent organisation and time-management skills

• Strong attention to detail and accurate data-entry skills

• Confidence managing multiple calendars, jobs and competing priorities

• Clear and professional communication skills

• A proactive attitude — you see what needs doing and get onto it

• The ability to stay calm and organised when the day doesn’t go exactly to plan

Why Join Us?

This isn’t a role where you’ll simply sit behind a desk doing repetitive data entry.

You’ll play an important part in keeping our projects, service jobs and field team organised and moving forward.

We’re offering:

• Part-time – 3 days per week

• Potential to grow into a full-time role

• A varied position where no day is the same

• The opportunity to become a key part of a growing business

• A friendly and supportive team environment

• Scope to take on more responsibility as the role develops

• Strong environment with quarterly team building events

• $60,000 - $70,000 (pro rata)

Sound Like You?

We’d love to hear from you.

Apply through SEEK with your resume and a brief cover letter telling us about your experience and why you think you’d be a great fit for the role.